Job Id: A1332831AN_1683212264

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Our client, a biotechnology company located in Boston, MA, is seeking a temporary Executive Assistant to join the team. This role is Monday-Friday from 8:30am-5:30pm and pays $40 an hour.

Job Duties:

• Primary support to the Chief Operating Officer and Vice President, Clinical Development & Global Medical Affairs and two additional VP level leaders
• Managing complex calendars as well as organizing domestic and international travel
• Support the Material Review Committee (MRC)
• Responsible for creating and coordinating all travel with expected changes and creating expense reports
• Develop meeting agendas, facilitate meetings (keeping agenda and goals on track), take meeting minutes, and follow up on action items
• Updating Global Project Team project plan in Microsoft Project
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Coordinate all contracts with contracting department and process POs and actively handle to completion
• Employs tact and good judgment in confidential situations, and proven experience interacting with senior management, keeper of confidential information i.e. leadership team meeting topics, personal information related to employee performance
• Proactively identifies and communicates issues, problems, and takes the opportunity to analyze and recommend conclusions.
• Reports appropriate feedback to their executive
• Anticipates upcoming needs as it relates to their scope of responsibility and executes appropriate course of action.
• Manage and correct deviations for timelines when applicable i.e. collection of documents, reports, and rollup of information, getting performance reviews in on time
• May manage, train and coaches less experienced administrative colleagues
• Collaborates with HR on interviewing efforts with senior leadership, as needed
• Assists with onboarding of new personnel into the department
• Handle Executives' personal agendas/commitments as needed
• Correspond and coordinate with CRO's
• Perform other duties as assigned
• Support for Boston office (lease agreement/contracts, maintain relationship with property management company, communications for building events and notifications), coordination with facilities department including seating assignments and IT requirements
• Budget management
• Active member on committees (Events, Executive Assistant team)
• Creation and ongoing maintenance of cloud-base file organization and records, upkeep of executives' memberships, dues, etc.

Qualifications:

• Bachelor's degree preferred or a combination of experience and training.
• Possess at least 3+ years of experience supporting C-level management.
• Proficient with basic computer skills including typing and 10-key by touch, Word, Excel, PowerPoint, Project, Outlook, Concur, WebEx/MS Teams SharePoint and Office 365
• Project management experience
• Experience working with high energy senior executives
• Biotech and/or start-up company experience preferred
• Ability to exercise discretion and independent judgment regarding highly sensitive and external communications.
• Excellent communication skills, verbal and written coupled with strong command of English grammar.
• Ability to work well with diverse personalities.
• Excellent professionalism and strong interpersonal skills.
• Must have a positive "can do" attitude and show excellent judgement as well as work well independently
• Must be flexible and adaptive to plans changing.
• Must be flexible to work on-site at Boston office location in a hybrid model.

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