Part Time Administrative Assistant 2

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Part Time Administrative Assistant 2

Boston, Massachusetts

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Full Time Part Time

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$ 24 - $ 26 per hour

Boston, Massachusetts

Full Time Part Time

$ 24 - $ 26 per hour

June 25, 2024

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Job ID: A1381032EB_1719325303

June 25, 2024

Job ID: A1381032EB_1719325303

Job Summary

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Our client, a university in Boston is seeking a Part Time administrative Assistant II to join their team! This role is onsite in Boston, Part Time 20 hours per week approximately 4 hours per day, and paying between $24-26/hour, depending on experience. Interested and qualified candidates are encouraged to apply today!

RESPONSIBILITIES

Administrative (70%)

  • Schedule and coordinate meetings (in person/Zoom) including assigning Research Assistant (RA) for the demos, room reservations, catering, set up, and clean up. Keep Google Calendars up to date, including monitoring deadlines of upcoming important events.
  • Proactively compose and respond to correspondence as an extension, including corporate sponsor, staff, and student issues.
  • Proofread and edit the documents and correspondences, including letters of recommendation, updating C.V. etc.;
  • Maintain operating policies and processes to manage research group operations and projects; effectively, including updating Trello boards/cards, Google Docs, TMG web page, and TMG Dropbox.
  • Arrange for visiting researchers and students in collaboration

  • Prepare detailed travel itineraries for; coordinate and process reimbursement and research group travel expenses;
  • Assist with the annual admissions process through the database and Google Sheets, including scheduling interviews;
  • Monitor the websites, including and remind the RAs (Research Assistants) for periodic updates of Projects, Publications, and Events.

Financial (30%)

  • Manage day-to-day spending and make purchases for the group accordingly
  • Finance procedure and compliance policy, such as reconciliations of expenses, expense reimbursements, complex purchase orders and contracts, independent contractor coordination, Financial Review & Control (FRC) reports, accounts payables, maintain all records, invoices, receipts, and the like according to record retention policy, etc.;
  • Work with fiscal officers to review established budgets and spending regularly.

QUALIFICATIONS

  • High School education or equivalent.
  • A minimum of three years of office experience as an administrative assistant, or related experience.
  • Ability to work collaboratively and effectively with a creative and diverse group of people.
  • Attentive to details with accuracy, resourceful and flexible, an individual who is able to concurrently handle competing priorities with calm efficiency in a fast-paced, open-office environment.
  • Exercises sound judgment with the ability to proactively anticipate needs, able to quickly and satisfactorily solve sensitive problems.
  • Strong organizational and customer service skills.
  • Possess excellent verbal and written communications skills with demonstrated proficiency in English grammar for extensive proofreading.
  • Excellent computer skills including proficiency with Microsoft Office (Word, Excel) and Google Suite, and comfortable using new software.

A1381032EB_1719325303

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™