Events Coordinator

Beacon Hill - Job Details
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Events Coordinator

Chicago, Illinois

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Full Time Temporary/Contract

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$ 21 - $ 23 per hour

Chicago, Illinois

Full Time Temporary/Contract

$ 21 - $ 23 per hour

September 17, 2024

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Job ID: ACHI1391931_1726598035

September 17, 2024

Job ID: ACHI1391931_1726598035

Job Summary

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We are looking for a highly organized and detail-oriented Events and Meetings Coordinator to manage and execute events and meetings for our organization. The successful candidate will coordinate all aspects of event logistics, including venue sourcing, scheduling, budgeting, vendor management, and attendee communication. This role requires strong multitasking skills, excellent communication abilities, and the capacity to work in a fast-paced environment.

Key Responsibilities:

  • Event Planning & Execution: Organize and coordinate meetings, conferences, and special events from inception to completion.
  • Vendor Management: Source and negotiate contracts with venues, catering services, audiovisual providers, and other event suppliers.
  • Logistics Coordination: Oversee the setup and breakdown of events, including seating arrangements, technology needs, and catering.
  • Attendee Communication: Manage invitations, registrations, and confirmations. Serve as the primary point of contact for event attendees and speakers.
  • Budgeting: Develop and maintain event budgets, ensuring cost control and financial efficiency.
  • On-Site Event Management: Oversee events on the day of, including problem-solving, welcoming guests, directing event setup, and ensuring everything runs smoothly.
  • Post-Event Evaluation: Collect feedback, analyze the success of the event, and identify areas for improvement.
  • Meeting Coordination: Organize internal meetings, including preparing meeting rooms, setting agendas, and taking minutes as needed.

Qualifications:

  • Education: Bachelor's degree in Event Management, Hospitality, Marketing, or a related field preferred.
  • Experience: Minimum of 2+ years of experience in event coordination, meeting planning, or a related role.
  • Skills:
    • Exceptional organizational and project management skills.
    • Strong written and verbal communication skills.
    • Ability to manage multiple tasks and deadlines simultaneously.
    • Proficiency in event management software, MS Office, and video conferencing platforms.
    • Budget management experience.
    • Problem-solving ability and a proactive attitude.
  • Preferred Qualifications:
    • Certification in Event Planning (CMP or similar) is a plus.
    • Experience in both virtual and in-person event coordination.
ACHI1391931_1726598035

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™