Administrative Assistant

Beacon Hill - Job Details
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Administrative Assistant

Chicago, Illinois

|

Full Time

|

$ 50,000 - $ 55,000 per year

Chicago, Illinois

Full Time

$ 50,000 - $ 55,000 per year

July 19, 2022

|

Job ID: A1286902CHI_1658240494

July 19, 2022

Job ID: A1286902CHI_1658240494

Job Summary

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Our client, an investment management firm, is looking for an Administrative Assistant to join thier team in the downtown Chicago area. In this position, you will be supporting a team of individual brokers. This role is fast-paced, deadline driven, and team-oriented. You must possess effective leadership skills in order to be successful. This position, based on experience pays up to $55k.


Responsibilities:

  • Prepare surveys, tour books, activity reports, and proposals using a variety of tools and technology
  • Manage deal flow/transaction information using propriety JLL software
  • Maintain and update broker bios and prospect lists
  • Process expenses, invoices, and check requests
  • Book travel
  • Update existing materials
  • Adhoc administrative requests
  • Coordinate Legal Docs (license, lien waivers, listing agreements, etc), Messenger/Fed Ex, Guests, Meetings/catering

About You:

  • Bachelor's degree preferred
  • 5+ years in administrative role
  • Advanced Microsoft office product knowledge
  • Adobe Creative Suite a plus, not required
  • Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people/personalities
  • Ability to establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
  • Be dedicated to meeting the expectations and requirements of the external and internal stakeholders, acts with customer in mind, establishes and maintains effective relationships with stakeholders, and gains their trust and respect
  • Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty

Apply today to be considered for this wonderful opportunity!

A1286902CHI_1658240494

Apply Now

Apply Now



About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™