Job Id: 1112023_1673472139 Apply Now

Our client, a prestigious financial services firm located in Evanston, is looking for an Administrative Assistant to support their growing team. The position is an excellent opportunity for an individual with strong organizational and communication skills interested in being part of a team. The Administrative Assistant will work alongside the Office Manager to support the day-to-day activities and needs of the office staff and executives. This is a full-time, salaried position with benefits.

Responsibilities:

• Greeting office visitors; schedule visitors with building security
• Distributing and coordinating inbound/outbound mail/UPS/FedEx deliveries
• Answering inbound calls and emails
• Organizing paper and electronic files
• Maintaining general office appearance including the conference and break rooms; maintaining and ordering office and break room supplies, and coordinating catering as needed for the firm and guests
• Serving as point of contact for vendors (office supply, equipment repair, shredding, groceries, water, interior landscape)
• Scheduling appointments and updating calendars for executives
• Supporting firm marketing initiatives, including CRM updates, conference registration, and other marketing related tasks

Experience Requirements:

• 2+ years of work experience in an administrative capacity in an office setting
• Bachelor or Associate degree in business administration or related field
• Effective communication and interpersonal skills; strong work ethic and initiative
• Creative problem solver with ability to multitask and work effectively in a small team environment
• Ability to be flexible and adapt to unexpected and changing priorities
• Microsoft Office proficiency

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