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Budget and Contracts Associate

Job Id: FT1298455TB_1664748633
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Budget & Contracts Associate (Remote / Boston)

Our client, a Boston based Not-for-Profit, is actively searching for a Budget & Contracts Associate to join their team. In this role you will collaborate with other team members to prepare and review contracts, and implement the approval, filing, and compliance process.
Duties and Responsibilities:
  • Federal, state and private contract preparation and implementation
  • Generate contracts for assigned projects and departments responding to and/or using government and non-government templates;
  • Review outside contracts and suggest changes to protect the organization and impact revenue timing;
  • Ensure proper approvals of contracts and grant letters, and routing and filing of scans;
  • Maintain accurate contract log, with all appropriate contract and invoice information;
  • Reconcile final contracts with budget; resolve discrepancies;
  • Work with colleagues in programs and accounting to prepare and submit amendment/line-item adjustment requests; ensure follow-through.
  • Contract and grant compliance
  • File necessary reports for government and non-government contracts and grants, including financial and diversity reports;
  • Invoice preparation and tracking
  • Monitor contract spending and review with program directors and staff with the support of the Contracts Administrator;
  • Lead monthly invoicing activity, working with colleagues in budget and contracts and programs and accounting to ensure accurate, timely, and complete invoicing that is properly tracked internally;
  • Prepare invoices/drawdown and maintain internal tracking.
  • Complete requests from auditors as appropriate.
  • Other duties as assigned.


  • Bachelors degree
  • 1+ years experience working with Contract and/or Grants
  • Ability to work independantly and within a team environment
  • Live locally and able to occassionally go in for team meetings


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