AP & AR Specialist

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AP & AR Specialist

Minneapolis, Minnesota

|

Direct (Permanent) Full Time

|

$ 23 - $ 26 per hour

Minneapolis, Minnesota

Direct (Permanent) Full Time

$ 23 - $ 26 per hour

February 13, 2024

|

Job ID: 1360598_1707836071

February 13, 2024

Job ID: 1360598_1707836071

Job Summary

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A Minneapolis-based client of Beacon Hill is seeking an Accounts Payable & Accounts Receivable Specailist. This is a direct hire, fully onsite position in Northeast Minneapolis.

This role involves performing various accounting tasks, primarily focusing on accounts receivable, accounts payable, fund disbursements, and account reconciliations. The successful candidate will demonstrate self-motivation, initiative in seeking clarification, and possess strong communication skills, meticulous attention to detail, and a commitment to accuracy.

Essential Duties and Responsibilities:

Accounts Receivable Functions:

  • Process credit card payments daily and manage receipts and reporting.
  • Conduct daily remote bank deposits.
  • Address customer account inquiries by reprinting invoices, and sending invoices and statements via email or fax.
  • Manage collection efforts for past-due customer accounts.
  • Investigate and resolve open issues and credits.
  • Serve as a backup for billing in the Division.

Accounts Payable Functions:

  • Review accounts payable (AP) invoices for proper system entry.
  • Record all AP transactions, ensuring proper coding and invoice authorization.
  • Review employee expense reports for completeness, accuracy, and proper coding.
  • Process weekly AP check runs.
  • Set up and maintain vendor files.
  • Investigate and resolve open invoices and credits, and verify vendor accounts through monthly reconciliations.
  • Serve as a backup for accounts payable entry in other divisions.

General Accounting/Administration Functions:

  • Assist in month-end closing procedures.
  • Perform month-end account reconciliations, write-offs, adjustments, and other assigned tasks.
  • Process outgoing mail.
  • Clear outstanding checks to aid in bank reconciliations.
  • Collaborate with the accounting team to achieve day-to-day accounting objectives.
  • Identify opportunities for process improvement in the accounting procedures.
  • Maintain appropriate file retention (both paper and electronic) throughout the fiscal year to facilitate quick retrieval of supporting documentation during audits.
  • Assist in the preparation of annual audit workpapers.
  • Process yearly 1099s for divisions.
  • Update policies and procedures as new efficiencies are established.
  • Develop and maintain processes and procedures that support internal controls and ethical business practices.
  • Perform other duties as assigned.

Knowledge, Skills & Abilities:

  • High School Diploma.
  • Knowledge of basic accounting procedures is helpful.
  • Some accounting background or experience is a plus.
  • Preferred experience in both accounts receivable and accounts payable.
  • 2 years of accounting experience required, and an accounting degree is required for the position.
1360598_1707836071

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™