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A Florida law firm is seeking seeking a Commercial Real Estate Paralegal / Legal Assistant with 5+ years of experience to provide support to their Real Estate Practice Group in Tampa, FL.

Responsibilities

• Perform a variety of administrative functions such as preparing engagement letters, creating and filing expense reports, coordinating couriers, answering phones, and making travel arrangements
• Maintain attorneys' calendars and schedule
• Maintain attorneys' client contact information
• Assist with running conflict checks, opening, and closing of client matters
• Establish and maintain accurate electronic and paper files
• Ensure that the clients' billing requirements are correctly set up
• Input and edit attorneys' time
• Review and edit paperless pre-bills for attorneys' review and approval
• Managing the preparation and processing of commercial transactions from beginning to end
• Order, review, and analyze title documents, title requirements, title endorsements, title search reports, inspections, and surveys
• Review and preparation of contracts for the purchase and sale of real estate
• Preparation of easements, deeds, and other real property-related documents
• Preparation and issuance of title commitments, title policies, settlement statements, title objection letters, closing documents, affidavits, and coordination of disbursements
• Preparation and review of homeowner association documents, condominium association documents, and contract disclosures for residential purchase and sale transactions
• Maintain critical dates for all purchase and sale agreements, due diligence efforts, and client deliverables

Qualifications

• 5+ years of working experience as a Commercial Real Estate Paralegal
• Large commercial law firm experience preferred
• Proficiency with using Windows-based software and Microsoft Word, Excel and Outlook
• Strong verbal and written communication skills
• Ability to plan and prioritize various assignments/projects simultaneously
• Ability to work well under pressure in both an independent and team environment
• Strong attention to detail and follow through
• Flexibility to work overtime as needed

Requirements

• Ability to understand, edit and proof various documents related to conveyances, acquisitions, and real estate development using CompareRite or other redlining applications
• Ability to manage a busy desk for two or three attorneys and work in a team environment
• Ability to pay close attention to detail, meet tight deadlines and adapt to changing priorities
• Excellent written and oral communication skills
• High degree of initiative and ability to plan, organize, prioritize and manage multiple tasks
• Have a can-do attitude and flexibility to work overtime as needed

Technical Knowledge

• Microsoft Office 2016 knowledge with Outlook and advance knowledge of Word functions
• Familiarity in using an electronic document management Experience in Filesite / iManage is a plus
• Experience in Simplifile / online public records recording is a plus
• Experience in Adobe

Education

• Bachelor's degree and/or Paralegal Certificate preferred

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