To Apply for this Job Click Here

Position Description:

Beacon Hill is seeking an experienced and proactive Executive Assistant to support our client's executive team. This role is ideal for a confident professional who thrives in taking initiative, pulling tasks without being prompted, and driving improvements through suggestions, new processes, and best practices. The primary objective is to provide high-level support to the executive team, ensuring their time is maximized and efficiently managed.

Key Responsibilities:

• Provide comprehensive administrative support, including calendar management, travel arrangements, and miscellaneous tasks.
• Handle all administrative needs, no matter how small, with professionalism and efficiency.
• Attend board meetings, take detailed meeting minutes, and ensure that follow-up actions are clearly documented and tracked.
• Prepare and distribute meeting agendas, materials, and reports as needed.
• Assess ongoing activities, identify work that needs to be done, and fill in gaps by taking ownership of tasks.
• Anticipate the needs of the VP and address them proactively to free up time for high-priority responsibilities.
• Coordinate a variety of events, from small meetings to large-scale gatherings.
• Manage vendor relationships, oversee event logistics, and ensure all events are executed smoothly and professionally.
• Identify opportunities to streamline processes, create new systems, and implement best practices that enhance the overall efficiency of the team.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong ability to manage multiple tasks with attention to detail and a high degree of accuracy.
• Exceptional organizational skills and the ability to anticipate needs and act with minimal direction.
• Experience attending board meetings, taking minutes, and providing polished and professional support in high-stakes environments.
• Proficiency in event planning and vendor management.
• Strong communication skills, both written and verbal, with the ability to interact professionally with board members, stakeholders, and external partners.
• Ability to create, influence, and execute new processes and best practices.
• High level of discretion, integrity, and professionalism in handling sensitive information.

Personal Attributes:

• Confident, proactive, and resourceful.
• Able to work independently and as part of a team.
• A problem-solver who takes initiative and makes thoughtful, strategic decisions.
• A polished professional with a positive attitude and a strong commitment to the organization's goals.

To Apply for this Job Click Here