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Administrative Assistant - Construction Project Assistant

Construction company in Charlotte is looking for an Admin. Temp-to-hire. $25/hour

Responsibilities

• Provide administrative support to Estimating / Preconstruction team.
• Email out links to drawings to subcontractors with an Invitation to Bid, tracking bids that come in, calling subcontractors to follow up on status of bids, etc.
• Ensure SharePoint is updated weekly with project progress photos, daily logs, toolbox talks and other project information as required.
• Timely distribution and processing of Requests for Information (RFIs) and maintain up-to-date log of same.
• Maintain up-to-date project sub list in SharePoint.
  Assist project team with the physical establishment of project trailers (phones, PCs, data lines, etc.)
• Internal distribution of subcontracts and purchase orders, along with related documents (insurance, W-9, lien waivers, etc.) as may be required.
• Keep informed on and ensure that all requirements of insurance, tax (W-9), safety, labor relations and Equal Employment Opportunity are met and that no subcontractor begins work without the above executed documents without the permission of the President.
• Ensure project team secures Notice of Contract within five (5) business days of date of building permit with copies being posted at the project site and originals sent to accounting for safekeeping.
• Establish and monitor administrative procedures for the project, including project files. These procedures are to conform to established policies and procedures. Including project documents, O and M, warranty manuals and closeout documents.
• Type all project-specific general correspondence and transmittals. Including state specific items such as requesting and ensuring that the Owner has applied for Lien Agent, and to include Lien Agent Contact info on all sub/vendor paperwork.

Requirements

• 2+ years of experience as a Project Assistant or Admin in a construction company.
• Working knowledge in the areas of estimating, scheduling, budgeting/cost control, financial reporting, client relationships, interpersonal skills, computer skills, and safety/insurance.
• Strong working knowledge of subcontracts, change orders, submittals, etc.
• Advanced communication skills, both written and orally.
• Competency with Microsoft Office products, particularly Word, Excel and Outlook.
• Be a "part of the team" and make a valuable contribution to that team.

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