Job Id: A1328404NY-Perm_1683906235

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Our client, a global asset manager, is seeking an Administrative Assistant to support a team in their NYC office. The hours are 8-5:30pm and they are in the office 5 days a week.

Responsibilities:

• Provide administrative support to a growing team of Portfolio Managers and Analysts including complex calendar management, meeting coordination, and travel arrangements
• Coordinate conference schedule, non-deal roadshows, and analyst calls for Fundamental team members
• Assist with annual reports, quarterly releases, presentations, and research
• Update contact database, upload company profiles into salesforce, and coordinate NDAs
• Assist with general administrative tasks such as scanning, copying, printing, filing and ad-hoc projects
• Manage and submit expense reports in a timely manner though concur
• Provide detailed and complex calendar management (scheduling meetings and calls, adding in earnings release dates and calls, travel details)
• Assist in setting up interviews and on-boarding new hires, handle heavy phone lines, and book small team events

Qualifications:

• Prefer 3+ years of experience in financial or professional services
• Have experience supporting up to at least 8 people
• Proficient in Microsoft Word, PowerPoint, Excel, Outlook
• Must be vocal and have a sense of urgency while displaying the ability to work well under pressure
• Candidates should be resourceful, proactive and display good judgement; high attention to detail and socially intuitive
• Prioritize time-sensitive tasks and operate at the highest level of integrity, professionalism and discretion required
• Team player with have a positive attitude and a "no job is too big or too small" approach
• Comfortable working with people at all organizational levels

Compensation/Benefits:

• $75- $100K base + paid OT + bonus
• 100% paid medical benefits
• Catered breakfast and free lunch Monday-Friday
• In house barista serving lattes, cappuccinos, coffees, and teas
• 6 sick days
• 401K with match
• Robust charity matching program
• Gym onsite and monthly gym reimbursement of $150

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