Job Id: A1331692NY-Perm_1683904506

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Our client, a global independent advisory firm, is seeking an Executive Assistant to support a top Executive in their NYC office. The hours are 7am/8am - 4pm/5pm and they operate on a hybrid schedule with Mon-Thurs in the office and Fri remote (will mirror Executive's schedule, some weeks will be 3/2).

Responsibilities:

• Work closely with Executive to provide high level administrative and project support
• Execute extensive calendaring, manage schedule and act as gatekeeper, draft/revise correspondence, and liaise with internal and external stakeholders
• Manage email and phone, follow through on assigned tasks, and create/maintain vendor relationships
• Prepare and organize conference rooms for meetings, set up AV, greet guests, and provide food/drink service
• Arrange domestic and international travel including flights, ground transportation, and accommodations
• Prepare and process expense reports using Workday

Qualifications:

• 10+ years of EA experience supporting C-level in financial services
• Strong communication skills; highly organized with a keen eye for detail
• Adept at creating and maintaining relationships, sense of urgency, and an "above and beyond" mentality
• Capable of interacting with confidential information with the utmost discretion
• Previous experience managing complex calendar and travel
• Advanced proficiency in Microsoft Office Suite
• Ability to prioritize multiple projects simultaneously in a fast-paced environment

Compensation/Benefits:

• Up to $125K base depending on experience
• Medical, dental, and vision plan with low employee contribution
• 401K
• 15 vacation days, 3 personal days, 8 sick days (2 floating holidays)
• 12 hours of grace period for Dr appts etc.
• Summer Fridays (early close June-September)
• Early departure every Friday before a holiday weekend, at 2pm
• 1 Friday off per month in summer months

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