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Global Private Equity firm in Midtown, Manhattan is looking to hire a Temp to Perm Administrative Assistant/Office Manager for their 7 person office. This is a great opportunity for a candidate who enjoys being in an administrative role but needs work/life balance. They are willing to hire someone with 6 + months of administrative office experience, who can jump in quickly and learn. They will entertain a hybrid schedule for the right candidate. Hours are 9am - 5pm. Note if they have a big meeting coming in later in the day they might need flexibility to greet visitors, but this would be with notice.

Responsibilities:

• Schedule meetings, maintain calendars, and make travel arrangements (they do work with a travel agent to coordinate).
• Organize office's mail correspondence, schedule conference room and meetings, etc. to support daily operations.
• Manage office supplies inventory and place orders as necessary.
• Liaise with facility management vendors, including building management and security.
• Prepare expenses reports monthly and work with accountant to maintain company's accounting log.
• Assist with human resources administration, new hire set up and other recruiting efforts.
• Work with service providers for renewals and relationship maintenance.
• Add pertinent information to CRM database (Salesforce), as well as generate reports as needed.
• Print and bind marketing materials for meetings.
• Coordinate with global teams to organize firmwide meetings and conferences.

Requirements:

• Bachelor's Degree
• Excellent attention to detail and ability to multi-task and work under tight deadlines
• Proactive, resourceful with the ability to anticipate needs
• MS Word, PowerPoint, Outlook; intermediate Excel skills preferred
• Knowledge of Salesforce preferred
• Exceptional written and oral communication skills

Compensation:

Paying between 50K - 55K DOE + Discretionary Bonus + Great Benefits

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