Job Id: A1334390NY-Temp_1683813487

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Financial Services firm located in Hudson Yards is looking to hire a Temp to Perm Administrative Assistant to support 3 senior members of their Global Facilities and Real Estate Teams. This role requires someone in office Monday - Friday from 8am - 5pm with flexibility for OT as needed.

Responsibilities:

• Manage travel and expenses for members of the Global Facilities Real Estate Team.
• Schedules internal, external, and senior leadership meetings on behalf of Facilities Team members
• Manage personal and business calendar for Global Facilities Real Estate members including personal support as needed
• Develop and maintain business relationships and interact with a variety of high-profile individuals and all levels of
• Management
• Act as a department resource - develop healthy working relationships with all facilities team members
• Assist with the planning and execution of facilities events - annual team holiday party, quarterly team outings
• Perform special projects related to the team
• Provides daily administrative support to the team - i.e., lunch accommodations, filing and mailing, ad hoc requests as
• needed
• Show additional administrative support as Senior members may need.

Requirements:

• 3-5 years related experience
• Ability to exercise sound judgment in assessing and determining how to handle sensitive matters
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills, with the ability to prioritize tasks
• Ability to be available outside of standard office hours - night and weekend assistance as needed
• Ability to handle confidential information with discretion.
• Extremely professional demeanor and positive attitude
• Ability to work independently
• Strong organizational, communication and interpersonal skills
• Proficient knowledge of Microsoft Outlook, Excel, Word, video conferencing software, expense report and corporate
• College degree required
• Detail oriented and ability to adapt quickly in fast-paced environment

Compensation/Benefits:

• Paying between 35hr - 40hr DOE + Paid OT + Discretionary Bonus + Benefits + Perks

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