Executive Assistant

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Executive Assistant

New York, New York

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Full Time Temporary/Contract

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$ 28 - $ 35 per hour

New York, New York

Full Time Temporary/Contract

$ 28 - $ 35 per hour

May 11, 2023

|

Job ID: A1334846NY-Temp_1683815225

May 11, 2023

Job ID: A1334846NY-Temp_1683815225

Job Summary

Job Id: A1334846NY-Temp_1683815225

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Private Equity firm in Midtown Manhattan is seeking a Temporary Executive Assistant to support a team of 3-4 senior investment professionals. This role will start asap and go through November 17th, 2023. Hours are 9am - 6pm with an hour lunch break. The ideal candidate is exceptionally organized, detail-oriented and proactive with a natural ability to thrive in a fast paced, ever-changing environment.

Responsibilities:

  • Understand the important business issues of the executive and what they are trying to accomplish
  • Efficiently maintain busy and complex calendars
  • Arrange intricate travel both international and domestic
  • Coordinate internal/external meetings and conference calls
  • Process Team's expense reports accurately and in a timely manner
  • General administrative duties and high-level executive support as requested
  • Ad-hoc project work as necessary
  • Provide daily front desk coverage (during lunch breaks) and direct backup to reception role and office manager, as needed Manage telephone calls in a polished and professional manner
  • Triage incoming calls
  • Identify which calls can be resolved, resolve these without direction, and determine what needs to be elevated.
  • Proactively suggest and schedule outgoing calls to support business.

Requirements:

  • Bachelor's Degree preferred
  • 3+ years of administrative experience - preferably in finance industry
  • Excellent knowledge of Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint)
  • Must be organized, detail-oriented and proactive
  • Outstanding interpersonal and communication skills, both verbal and written
  • A flexible and positive 'no task is too big or too small' attitude
  • Strong ability to multi-task and solve problems quickly, resourcefully and competently

Compensation:

  • 28hr - 35hr DOE
A1334846NY-Temp_1683815225

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™