Job Id: A1335480MW_1684241603

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Our client, a global insurance and financial services organization, is in search of an Office Coordinator to join their team! This role is located in Boston's Financial District, and is full time Monday through Friday (35 hours a week) and compensates up to $21 an hour depending on experience. This role reports to the Facilities Manager in the NY office, and will also get direction from the Regional Manager here in Boston.

Job Duties:

The Office Services / Facilities Coordinator will perform a variety of tasks to include but not limited to direct the execution of Office Services and Facilities related task, projects, and other activities to maintain general office support, and ensure office operations run smoothly at all times:

• Resolve Office Service related request (i.e. Hot/cold request, Konica Copy/Print - Multi Function Device service repairs, Aramark service repairs and etc…).

• Organize and manage general office supplies and pantry inventories (i.e. WB Mason ordering of General Office Supplies, Aramark: pantry supplies and etc…).
• Update Serraview to provide monthly seating assignment updates, coordinate office moves, and furniture modifications as needed/or as directed by Facilities Management, assist supervisor/manager/director with local space planning as required.
• Security access modifications / maintain the security access database (add: New Hire / remove: Terminations and provide access reports when required).
• Coordinate local Fire Life Safety efforts for the office (to include: CPR/ AED Training, First Responder Training, Monthly AED Inspections).
• Liaise with Facility vendors and local Property Management office as needed.

• Process Daily USPS Mail (outbound / inbound) and perform general administrative activities as needed (i.e., express mail services, filing and etc.…).
• Address staff (Facility related) concerns, vendor inquiries, by directing them, or providing information to the appropriate parties. Escalate to Management when necessary
• Reserve / Coordinate conference room schedule as needed (i.e. Town Hall meetings, special events).
• Special Projects as needed (i.e. Records Management Week, Branding initiatives, Pantry Equipment Upgrades, Business Continuity, Operations SOP Documentation, After Hours Work, Additional Duties as assigned).
• Complete I9 forms in Workday a timely manner for all new hires (within 24-48 hrs.) Location Specific (excludes Atlanta, LA, NY).

Qualified candidates are encouraged to apply!

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