Job Id: A1335778ATL_1684431606

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Beacon Hill Staffing Group is assisting our client with a search for an Administrative Operations Specialist. In this role, you will provide essential support for the operational and administrative functions of the department, focusing on finance/budgeting, HR and personnel-related tasks, IT support, and general office management.

Responsibilities:

• Assist the HR liaison by drafting personnel ordinances, handling various leave requests, and other related tasks.
• Manage the onboarding and offboarding process for new employees, including submitting requests to the Vacancy Review Board, creating job postings, maintaining personnel files, and conducting orientation sessions.
• Order standard office supplies, including staff business cards and special-order items as required.
• Receive and track resumes using the resume repository and tracking tool.
• Coordinate and oversee the candidate interview process, including scheduling candidates and interviewers, and arranging conference rooms.
• Provide training to staff on Kronos, ATL Cloud, Concur Travel Portal, and other systems.
• Assist staff with the submission of expense reimbursements and advance requests.
• Support payroll closeout and report generation, ensuring accurate and organized payroll records.
• Assist with annual budget preparation and perform general accounting duties.
• Prepare disbursements and invoices for vendors and outside counsel, including purchase requisitions and purchase orders, for processing by Accounts Payable.
• Handle departmental credit card reconciliation and submit it to Finance for processing.
• Process budget adjustments and journal entries.
• Assist with meeting and event planning, including contacting vendors, ordering and receiving food, arranging room set-up, and securing venues.
• Provide backup support to Office Support Assistants at the front desk when needed.
• Assist with the design, maintenance, and content updates of websites (public and internal).
• Provide basic technical support for commonly used applications and devices.
• Regularly gather, analyze, review, and classify data.
• Attend Finance, HR, and Procurement meetings as the Operations representative, as required.
• Proficiently operate the document management system.

Minimum Qualifications:

• Associate's degree in business management or office administration, or a high school diploma with at least six (6) years of work experience in an office environment as an administrative assistant, secretary, or in a customer service role.

Preferred Qualifications:

• Associate's degree in business management or office administration, or a high school diploma with eight (8) years or more of work experience in an office environment as an administrative assistant, secretary, or in a customer service role.

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