Job Id: A1335982NY-Perm_1684513252

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Our client, an investment management firm, is seeking an Administrative Assistant to support the Chief Operating Officer and other executive officers in their NYC office. The hours are 9am - 5pm and they operate on a hybrid schedule with three days in the office and two days remote (Wednesday everyone is in the office).

Responsibilities:

• Schedule meetings/calls, coordinate calendars, and assist with organization
• Prepare correspondence, presentations, and reports
• Assist with processing employee expenses, accounts payable
• Oversee the ordering of supplies, and maintain cleanliness of shared spaces
• Liaise with building management and office supply/services vendors
• Provide coverage to other admin
• Manage corporate events including client meetings and holiday parties; source venues and order catering

Qualifications:

• 2+ years' experience in an administrative role
• Strong communication skills; proficient in Microsoft Excel, Word, and PowerPoint
• Ability to multi-task and balance multiple responsibilities including confidential information
• Motivation to work in a team oriented and fast-paced environment
• Superior work ethic

Compensation/Benefits:

• Up to $60-75K base depending on experience + bonus
• Medical, Dental, Vision plans with small employee contribution
• 401K and profit sharing
• Commuter benefits
• Pet insurance

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