Job Id: A1336165AN_1684861709

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Our client, a Montessori school located in Boston, MA, is seeking a temporary Front Desk Operations Administrator to join the team. This role is onsite Monday-Friday from 7:45am-3:45pm, and pays $25 an hour.

Job Duties:

Reception Duties

• Manage the flow of guests into the building, greet all visitors and direct them accordingly
• Maintain school security by following safety procedures and controlling building access
• Oversee and troubleshoot the Traction sign-in system as needed
• Assist Executive Assistant to the Head of School with planning student and staff events
• Answer lobby phones, respond and redirect all emails and phone calls promptly
• Receive and sort all incoming mail
• Maintain lobby appearance (package distribution, bikes, lost and found, lunches)
• Facilitate drop-off and receipt of student items
• Assist with maintaining postage machines and school mailings
• Ensure egresses and elevators are accessible
• Always prioritize students in the lobby
• Helping with next school apps out, including running reports, tracking forms in a spreadsheet

General Administrative Duties

• Assist with daily student attendance tracking during regular and after school hours
• Manage and communicate changes during the regular school day; ensure effective communications between school day and After School Program drop-in requests
• Maintain general office supplies including student snacks, break room needs and teacher classroom supply requests
• Assist the Associate Head of School and Program Directors with Administrative Support, as needed
• Oversee dismissal for the academic school day
• Occasionally support with lunch and recess duties
• Assist with other duties and projects, as needed

Additional Responsibilities

• Aid Auxiliary Programs including reserving transportation and programmatic spaces
• Support Blackbaud database (experience is a plus)
• Supports all-school departments with project development and completion
• Organize, attend, and participate in special project meetings
• Document and follow-up on important action items
• Develops content and messaging that aligns with the Project Leader's vision
• Provides administrative support to all departments as needed

REQUIREMENTS:

• Possess excellent multitasking and time-management skills, with the ability to prioritize tasks
• Ability to remain calm, balanced and positive under pressure
• Important to be able to forge strong relationships with students, parents and colleagues as this front-facing person
• Proficiency in Google Suite and with office equipment (e.g. fax machines, printers, internal phones)
• Ability to be resourceful and proactive when issues arise
• Positive collaborative attitude and willingness to leave comfort zone

QUALIFICATIONS:

• BA/BS degree required (Majors in an education field are preferred)
• Minimum of 1+ year working in an educational setting (non-profit preferred)

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