Job Id: A1336474NY-Perm_1685450854

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Our client, a private equity firm, is seeking an Executive Assistant to support the CFO in their NYC office. The hours are 8:30am-5:30pm (flexibility required, must be responsive after hours and on weekends) and they currently operate on a hybrid schedule with Tues-Thurs in the office and Mon/Fri remote.

Responsibilities:

• Provide administrative support to CFO and serve as thought partner; support the Finance and Compliance teams
• Perform monthly expense reporting; independently manage office budget
• Manage the company events calendar; heavy calendar management for CFO
• Arrange travel arrangements including private and commercial aviation, ground transportation, and itineraries
• Manage maintenance, contracts, renovation projects, and relocations
• Maintain working knowledge of office tech equipment
• Liaise with building management; provide staff with relevant updates
• Liaise with vendors and service providers; ensure compliance

Qualifications:

• 3-6+ years EA experience, preferably in professional or financial services
• Polished, proactive professional with great communication skills and a willingness to go above and beyond
• Capable of handling confidential information with discretion and good judgment
• Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint; experience in HR a plus
• Highly organized, and able to manage multiple tasks simultaneously with attention to detail
• Strong problem-solving and decision-making skills
• Ability to work independently and as part of a team in a fast-paced, dynamic environment

Compensation/Benefits:

• Up to $150K base depending on experience
• Health, vision, and dental insurance
• 401K with match
• Business SIM card or monthly phone reimbursement (up to $50)
• Paid parental leave
• Unlimited PTO
• Free lunch in the office (up to $20)

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