Job Id: A1336478NY-Perm_1684943020

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Our client, an alternative asset manager, is seeking an Administrative Assistant to support a group of executives in their NYC office. The hours are 9am-5pm and this role is in the office five days a week.

Responsibilities:

• Provide administrative support to a Managing Director, two Principals, and an Associate
• Manage calendars, schedule appointments, confirm meetings, and coordinate with other assistants
• Answer calls and act as a gatekeeper
• Book conference rooms for meetings, greet guests, and register guests in visitor system
• Process and submit expenses
• Coordinate travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintain and organize files and complete ad hoc projects

Qualifications:

• 3-7+ years of admin experience in professional services
• Strong communicator who thrives in a high-pressure environment
• Highly organized, strong attention to detail, and ability to handle multiple priorities
• Perform duties with the highest level of confidentiality and integrity
• Experience with coordinating travel arrangements
• Creative thinker with excellent follow through
• Proficient with Microsoft Suite, experience with Concur a plus

Compensation/Benefits:

• Up to $105K base + OT + bonus
• Medical plan with employee contribution
• $20 daily for lunch when in office
• 401K with match
• 15 vacation days, 7 sick days
• Fertility Benefits, Mental Benefits

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