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Our client, an American lifestyle brand that markets, distributes, and licenses footwear, apparel, and accessories, is seeking a temporary Administrative Assistant within their Legal Department to join their team. This role is onsite from 9:00am-6:00pm and pays $23 an hour.

Job Duties:
* Input and coordinate documents in our contract management system; handle departmental folders and adhere to Legal Department document management guidelines and processes.
* Coordinate logistics for contract execution.
* Build and maintain org charts and department email distribution lists.
* Deadline management for operational and departmental reports.
* Arrange and coordinate team meetings, offsites, venues, room setup, prepare materials and requisition necessary audio/visual equipment.
* Vendor set up, invoice coding and PO management.
* Legal Tracker (legal e-billing system) - Matter set up and administration, analyze invoices and reports for accuracy and compliance with department policies.
* Support attorneys with CLE tracking, trainings, reporting and payment of bar membership dues.
* Assist with production of presentations; create high-quality graphic and text layouts.
* Outlook calendar management and scheduling.
* Support General Counsel with inbox management and communications.
* Screen calls, relay messages and respond to inquiries that do not require the General Counsel's involvement
* Work with company travel department to coordinate travel, visas, and passports.
* Process expense reports in an accurate and timely manner.
* Drafting and typing correspondence and other documents.
* Serve as a Notary Public for the department.
* Maintain the confidentiality of all information received, or within the scope of this position.
* Assist with all other support requirements from General Counsel and Legal team as needed.
Qualifications:
* Associate degree or equivalent certificate program.
* Minimum of 3+ years of progressively responsible experience in an administrative support capacity for executives or high-level department leaders.
* Must possess excellent interpersonal and communication skills (written and verbal).
* Self-starter with ability to work in an unstructured and changing environment.
* Ability to move from one task to another quickly, deal with interruptions, and prioritize work.
* Ability to exercise high degree of professionalism, clear communication, and judgment as position interacts with executive management.
* Proven diligence, attention-to-detail and follow-through skills.
* Advanced level proficiency with Microsoft Word, Excel, Access, Outlook and PowerPoint.
* Legal Tracker legal billing system experience a plus.
* Strong desire to bring best practices to the team, share your knowledge and expertise and enable your team members' mutual success.
* Phenomenal combination of professionalism, common sense, creativity, work ethic and sense of humor.
* Experience working for a multi-national corporation or law firm preferred.
* Experience handling sensitive and highly confidential material preferred.
* Experience with contract management systems a plus.
* Be an amazing teammate and available to cover other team members as needed.
* No job is too small attitude.
* Diligent and consistent.

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