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Our client is a robotics and automation company north of Boston seeking an Executive Assistant. This is a 100% onsite opportunity, comprising a Monday-Friday 9am-5pm schedule, and can pay up to 40/hr depending on candidate experience. There is permanent potential in the role, up to the mid 80k range. This position will be supporting and working closely with the Executive Assistant that supports the C-suite.

Duties:

• Provide logistical planning for assigned teams (e.g. travel, expenses, complex calendar management and meeting scheduling, catering, vendor coordination)
• Provide administrative support including, but not limited to, composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports
• Work across departments and with other administrative associates to facilitate interview schedules, team meetings, outside vendor meetings, and meetings with customers
• Process expense reports
• Prepare meeting agendas and materials, set up all of the logistical details on meeting days
• Provide front desk coverage when necessary
• Work with travel provider (Egencia) to maintain accurate data bases
• Participate in ad hoc projects as needed for Senior and Executive Leadership
• Other responsibilities as needed

Requirements:

• At least 5 years of progressive administrative support experience with a strong emphasis on customer service
• Use proper judgment in a fast-paced, rapidly growing Enterprise environment with minimal supervision·
• Confidentiality is your middle name
• Self-starter who can multi-task and follow-up consistently on outstanding items
• Ability to work as part of a team as well as independently
• Ability to be composed and level-headed while juggling shifting priorities and responsibilities
• Experience in a growing start-up environment with a sense of humor

Qualified candidates encouraged to apply!

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