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Our client, a biopharmaceutical company located in Waltham, MA is seeking a temporary Executive Assistant to join the team. This role is Monday- Friday full time hours and pays $45 an hour.

Job Duties:

• Support senior executives with complex calendar management, prioritizing commitments, and global travel arrangements (planning itineraries, developing agendas, meeting materials and reporting expenses).
• Scheduling and planning, anticipating needs and proactively and effectively managing time accordingly.
• Plan and organize both internal and off-site events and meetings, including selecting venues, developing agendas, coordinating travel, meals, etc.
• Draft emails/letters, prepare agendas, slides and summaries for internal and external meetings.
• Coordinate executive communications with employees and clients
• Vendor management - open POs, contracts, process invoices for payment, etc.
• Work closely and effectively with the leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Represents executives in interactions with both internal and external stakeholders daily, operating with efficiency, enthusiasm, and professionalism.
• General administrative duties such a maintaining filing system, copying, faxing, etc.
• Assistance with onboarding of new hires, vendors, and contractors.
• Manage and treat highly confidential information professionally and in accordance with expectations of senior leaders.
• All other duties assigned

Qualifications:

• 7+ years related experience working in a high-growth and fast-paced environment.
• Experience in the biotech or pharmaceutical industry required.
• Experience supporting C-level executives preferred.
• Superior organizational, administrative, analytical skills and exceptional attention to detail.
• A tenacious yet flexible problem-solver with an ability to manage complex tasks, prioritize competing demands and meet deadlines.
• Ability to manage the activities and schedules of multiple senior leaders with little or no supervision and maintain strict confidentiality.
• Skilled at exhibiting patience, respect, and grace under pressure.
• Critical thinker who is proactive.
• Team player, who fosters collaboration
• Strong written and verbal communication skills
• MS Office skills required (Outlook, PowerPoint, Excel)
• Bachelor's degree highly preferred.

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