Executive Assistant

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Executive Assistant

New York, New York

|

Direct (Permanent) Full Time

|

$ 110,000 - $ 115,000 per year

New York, New York

Direct (Permanent) Full Time

$ 110,000 - $ 115,000 per year

September 07, 2023

|

Job ID: A1344987NY-Perm_1694119403

September 07, 2023

Job ID: A1344987NY-Perm_1694119403

Job Summary

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Our client, a leading global investment firm, is seeking an Executive Assistant to support two top executives in NYC. The hours are 8:30am-5pm (flex for OT as needed) and this role is in the office five days a week.

Responsibilities:

  • Monitor complex calendar, a high volume of calls, and emails
  • Track and coordinate meetings: book meeting space, manage AV needs, order catering, and organize hospitality services
  • Update proprietary inventory CRM database
  • Book domestic and international travel including flights, hotels, and ground transportation: remain mindful of time zone and travel preferences
  • Process and submit expenses using Concur
  • Assist with events and ad hoc projects as required

Qualifications:

  • Bachelor's Degree Required
  • 5-7+ years of support experience in professional services
  • Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook
  • Experience with Amex Travel and Concur strongly preferred
  • Proactive and organized professional

Compensation/Benefits:

  • Up to $110-115K base depending on experience + OT + bonus
  • Free breakfast, lunch, coffee and snacks daily - full access to company cafe
  • Medical, dental and vision plans with small employee contribution
  • HSA, commuter benefits, and fitness reimbursement up to $750/year
  • 401K with match
  • Fertility benefit, adoption benefit, additional benefits for family planning
  • Pet insurance, back up childcare benefit
  • 8 sick days, 2 personal days, competitive PTO
A1344987NY-Perm_1694119403

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™