Full Time Temp to Hire|
$ 25 - $ 30 per hour
Full Time Temp to Hire
$ 25 - $ 30 per hour
September 06, 2023|
Job ID: A1346289D_1694006488
September 06, 2023
Job ID: A1346289D_1694006488
Our client, an engineering company in Westborough, is seeking a temporary HR Coordinator/Administrator to join their team. This role will assist members of the Human Resources team with functions relating to Leave Administration, Onboarding, HR Metrics, Benefits, and general administrative support. This role serves as one of the Human Resources contacts for employees who call, email, or visit the department with questions, responds courteously and will forward complex issues to HR team members. This position is Monday through Friday 8:30 am to 5:00 pm and can pay $25-30/hour based on experience.
ESSENTIAL JOB FUNCTIONS
- Leave Administration
Serve as a resource for employees regarding leave policies and practices
Reasonable Accommodations, Worker's Comp, etc.
Communicate effectively while dealing with sensitive and confidential material
Manage the documentation and approvals of leaves
Coordinate paperwork with state agencies and employees
Track, document, and follow-up on leave forms
Address questions regarding payroll/benefit adjustments during leaves
Assist HR Leadership, using best-practices, and ensuring the company is legally compliant
Responsible for the onboarding process upon the candidate being hired, ensuring all the necessary paperwork is completed, and requirements are met per the given venue or location, including I-9's, E-Verify, policies, benefit elections etc.
Assist Receptionist/Office Assistant as needed to mail welcome cards to new hires, prepare cubicle name tag, provide new hire supplies and send checklist to hiring manager
Assist Senior HR Coordinator with Orientation (preparing packets, scheduling tours for new hires, etc.)
Assist with the onboarding of temporary agency staff, including compiling, reviewing and collecting policies/documents
Preparation of termination paperwork
Input data for payroll processing
- Benefits Administration
Assists employees with enrolling and understanding the various benefit plans
Coordinate with payroll department on bi-weekly deductions
Assist Senior Generalist with annual benefits open enrollment, maintenance, testing, employee communications and presentations.
Processes new hire benefits enrollments/follow-ups and COBRA reinstatements and terms.
Maintains and inputs data in HRIS to oversee and audit HR information system reports and works closely with Payroll on employee changes and updates.
Serves as liaison, working closely with the Senior HR Generalist, between Human Resources and Payroll Department regarding benefit deductions adjustments and other Payroll data changes and HRIS/Payroll system integration
Assist as back-up to Recruiting Coordinator to:
Generate offer letters and other new hire paperwork/forwards to candidate
Conducts drug screens and background checks
Performs employment verifications as needed
Ensure job descriptions are in proper format
Perform duties consistent with AA/EEO goals and policies
Other HR/Recruitment projects as needed
- General Human Resources Administrative Support
Employee communications and presentations, including implementation of changes
Manage paperwork for internal changes, such as Promotion Letters, Change in Status Forms, and other documentation
Assist HR team with uploading employee documents into HRIS
Assist with HR audits.
Identifies and recommends improvements in efficiency of HRIS and generating efficiencies in HR Processes.
Performs administrative assistance of routine functions of confidential nature such as composing and editing correspondence, reports, contracts, filing, spreadsheets and organizational charts, updating policies, coordinating separations, helping prepare presentations and coordinating.
Maintains working knowledge of Human Resources policies and procedures; effectively communicates as appropriate.
May be called upon to assist Vice President of HR with preparing for the Annual Org Review, Quarterly Business Review Meetings, Quarterly All Hands Meetings, Monthly Manager Meetings and Weekly Executive Management Meetings
Ability to run Business Intelligence reports from HRIS - UKG
PREFERRED EXPERIENCE (Not Required):
- Database experience preferred
- HRIS experience is a plus
KNOWLEDGE, SKILLS & ABILITIES:
- Ability to effectively prioritize tasks and manage time, juggling multiple deadlines
- Strong critical thinking skills. i.e., demonstrated ability to think on your feet and best utilize resources to find solutions
- Ability to work as part of a team, as well as independently
- Must be flexible and adaptable with the capacity to manage multiple tasks at once
- Must have a professional demeanor while interacting with all levels of the company
- Ability to express ideas clearly, both in written and oral communication
- Excellent organizational skills and follow-through
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
Beacon Hill. Employing the Future™