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A growing insurance firm is seeking a Temporary to Permanent Administrative Assistant to support the Senior Executive Assistant to the Group CEO and President for their Stamford, CT office. This role will be in office 4 days a week and hours are 8am - 4:30pm or 8:30am - 5pm with flexibility to adjust on an as needed basis.

Responsibilities:

• Completes a broad variety of administrative tasks including calendar management; completing expense reports; prioritizing schedules; compiling meeting materials; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Work collaboratively with the Senior Executive Assistant on special projects and to plan events for the Executive team
• Assist with managing the Stamford, CT office, often liaising with IT, Facilities, HR, and Building Management
• Maintain and update important documents, files, and records
• Perform research and gather information to assist in decision-making processes
• Follows through on projects to successful completion, often with deadline pressure
• Keeps the Senior Executive Assistant apprised of all pertinent information throughout the work week
• Acts as backup to the Senior Executive Assistant in her absence

Experience:

• 3+ Years experience in an administrative or support role; prior insurance experience a plus
• Excellent communication skills, both written and verbal
• Strong organizational and time management skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Flexibility and adaptability to changing priorities and needs
• Professionalism and a positive attitude
• Very strong interpersonal skills and the ability to build relationships
• Proactive approach to problem-solving
• Technically savvy
• Collaborative and highly resourceful team player
• Proven ability to handle confidential information with the utmost discretion
• Forward-looking thinker, who actively seeks opportunities and proposes solutions
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), video conferencing tools and Concur
• Ability to occasionally work during non-business hours

Compensation:

• Salary up to $90k DOE plus discretionary bonus
• Medical, vision, and dental benefits
• 401k
• Generous Holiday Schedule and PTO

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