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Leading Hedge Fund located in Midtown Manhattan is seeking a Temporary Administrative Assistant Floater to start asap and commit for at least 6 months. The Floater will work in the office 3 days/week and 2 days remote from 8am to 6pm with some flexibility.

Responsibilities:

• Calendar Management and Meeting Coordination - Heavy calendar management and meeting coordination (Includes booking conference rooms, set up, and food/beverage orders)
• Phone Coverage - Answering phones, taking messages, and managing contacts
• Expense Management - Manage all expenses ensuring monthly submission and reconciliation
• Travel Management - Coordinate and plan seamless travel arrangements including itineraries, car service, airline and hotels
• Back Up Coverage/Team Support - Provide backup coverage for other Assistants (EA or AA) on the team as well as reception. Attend weekly meeting with the Admin team.
• Events - Assist with office, team build, and portfolio company events
• Additional Support - Assist with special/ad hoc projects as needed. Assist in maintaining and updating CRM system.

Requirements:

• Minimum 4 years of experience working as an Administrative Assistant with travel, calendar, expenses
• Strong written and interpersonal communication skills
• Ability to prioritize workload and shift attention to new and upcoming tasks
• Demonstrated team player, self-starter, and independent thinker
• Exercises discretion and sound judgment; maintains confidentiality
• Excellent organizational and follow-up skills, outstanding attention to detail
• Proficient in MS Office: Word, Excel, PowerPoint, Outlook, Workday is a plus
• Proven ability to maintain strong interpersonal skills when in contact with investors, partners, and internal team

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