To Apply for this Job Click Here

Our client, an investment banking and asset management firm in Boston, is seeking an Executive Assistant to join their team. The Executive Assistant will support and assist their 9 investment bankers with complex calendars and schedules. They are looking for a candidate who will be committed to consistently providing support any way they can, while being always flexible and professional. This role will be temporary to permanent, with a rate of $37/hr - $43/hr depending on experience. This role has the potential to be annualized at $80k - 90k per year. Qualified candidates are encouraged to apply today!

Responsibilities

• Coordinate all aspects of executive level appointments, meetings and conference calls (including internal and external management teams); Understands executives' priorities and objectives to effectively manage the calendar
• Managing heavy call & email volume; exercising good discretion & judgment when responding to inquiries
• Coordinate complex travel arrangements - including frequent changes. (Proactively manages downstream impact of changing travel schedules).
• Takes the lead and acts as a direct liaison with clients
• Organizes highly confidential company and department information
• Manages expense reports through T&E system
• General office management- replenishes office supplies, send/receive packages, distribute mail, etc.
• Greeting guests and escorting them to conference rooms
• Point person on all office/building needs and inquiries
• Working closely with highly collaborative and collegial team of professionals
• Office event planning
• Coordination with team members

Qualifications

• Highly organized, able to efficiently multitask and most of all be able to thrive in a fast paced environment with executive's frequently changing & highly demanding schedule
• Proficient in Microsoft Excel, Word, Outlook, and other computer programs; possess strong written and verbal communications skills with the ability work in a pressured, deadline oriented environment
• Flexibility, and the ability to work well with all levels of internal management and staff, as well as outside Clients
• Experience supporting bakers or working in a banking environment is a plus
• At least 4 years supporting high level executives
• Strong interpersonal and communication skills

To Apply for this Job Click Here