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Investment firm located in Midtown, Manhattan is seeking to hire a Long Term Temp Administrative Assistant to support the Consumer Retail Team. This position will start September/early October. Monday - Friday, 9am - 6pm, availability for OT as needed. Hybrid schedule, Fridays remote. Need someone to commit a minimum of 4 months.

Responsibilities:

• Support one Senior Managing Director, one Managing Director and two VPs
• Anticipate and resolve potential scheduling / logistical conflicts with an appropriate sense of urgency and professionalism
• Prepare and process expense reports utilizing Workday Expense Reporting
• Maintain banker calendars and respond quickly/accurately to email correspondence
• Scheduling meetings for individual bankers, as well as team of bankers
• Book international and domestic travel/transportation, conference rooms, hotel stays, and other logistics related to travel
• Ability to liaise frequently with other departments within the firm to coordinate conference calls, meetings as well as troubleshoot daily issues for team that is being supported
• Provide additional administrative support including copying, filing, scanning, printing, preparing materials for internal meetings, setting up video conferences, booking conference rooms, ordering food/drinks, etc.
• Participate in various ad-hoc projects and perform other duties as assigned

Qualifications:

• 2+ years administrative experience in a corporate setting
• Excellent communication skills and ability to develop strong working rapport with employees at all levels of the firm
• Punctual, organized and extremely detail-oriented
• Superior communication skills, both verbal and written
• Proficiency in Microsoft Office (especially Outlook, Excel, PowerPoint and Word)
• Sound judgment - knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriate

Compensation

• $34 - 39/hour DOE

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