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We are looking for an Administrative Assistant for a retail and commercial developer group located in the Pittsburgh area. We are searching for somebody with a friendly personality, property management experience, and great attention to detail. If you are searching for a great office environment with growth opportunities, apply today!

Responsibilities

• Respond to daily e-mails and phone calls from tenants.
• Resolve tenant problems by placing phone calls or e-mails to vendors/contractors for properties.
• Process invoices weekly
• Maintain vendor contracts for accuracy and compliance, including insurance certificates and requirements.
• Update the operations manual
• Order office supplies.
• Answer telephone

Qualifications

• Minimum high school diploma or equivalent required.
• At least 2 years of experience as an assistant property manager (commercial property experience preferred, residential property is okay) or 2+ years of experience in a construction field as an administrative assistant in lieu of property management experience.
• Efficient knowledge of Microsoft Word, Outlook, Excel and OneDrive.
• Strong written and oral communication skills.
• Demonstrated ability to manage multiple matters daily.
• Strong time management, follow-up and organizational skills.
• Highly motivated, service-oriented, self- starter and team player.
• Excellent customer service skills and patience with clients.

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