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Property Services and Asset Management Firm located in Midtown, Manhattan is seeking to hire a Temp to Perm Tenant Coordinator to support daily operations at one NYC location. This position will start ASAP, require 5 days in office. Hours 8:30am-5:30pm, availability for OT as needed. The temp duration is approximately 3 months with potential to extend or convert.

Responsibilities:

• Act as first point of contact for the property management office
• Respond to tenant inquiries and provide administrative support to management and property staff
• Prepare tenant invoices for utilities, purchases, work orders, and service requests
• Prepare and review monthly rent statements for accuracy
• Communicate with building tenants and vendors
• Maintain online work order and visitor entry platforms
• Coordinate tenant move-ins and move-outs and maintain loading dock and freight reservations
• Maintain proper documentation for Certificates of Insurance for tenants and vendors
• Ensure property invoices are coded and processed in a timely manner
• Complete daily review of tenant requests and work with engineering staff to resolve issues
• Assist in the scheduling and communication of all contractor-related work within the building
• Support building, tenant and external group events by coordinating logistics (e.g., space planning, catering, vendors, and other logistics)

Qualifications:

• 2+ years of experience in an administrative capacity in a professional office setting
• Commercial real estate property management experience preferred
• Commitment to fostering an elevated tenant experience through a service-oriented approach
• Excellent written and oral communication skills
• Strong time management skills and an ability to handle multiple competing priorities
• Ability to think critically, use discretion, and respond promptly and professionally under pressure
• Ability to interact effectively across all levels of the organization
• Proven commitment to good citizenship, teamwork, and personal development
• Microsoft Office experience - strong Excel skills
• Degree strongly preferred

Compensation/Benefits:

• DOE 60K-75K perm base, temp rate paid in line
• Medical, dental and vision (100% paid), 0-2 years 15 days PTO ; 2-5 years 20 days PTO; 5+ years 25 days PTO plus holidays, commuter benefits

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