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Our client, an asset management company, located in Newton MA, is on the search for a Temporary Records Management Assistant. This role is contract for 6 months with the possibility to extend. This position has a full-time schedule consisting of 9-5 hours Monday -Friday, and pays S21/hr. Qualified candidates should apply today for immediate consideration!

• Assist with the continued documentation and development of Records Management procedures.
• Identify improvement opportunities in system
• Preparation and integration of all historic documentation into new DRM platform
• Assist in creating property groupings by transaction
• Help in preparing training guidelines

Examples:

• How to locate a deed, name change certificates, easements, etc.
• How to understand transactional events by property and how to locate information relating to the event.
• Administration of Access Records Management
• Oversee the digitalization of documents to ensure consistency, accuracy, and quality deliverables.
• Data Entry of boxes into the Filebridge box storage program/ offsite
• Yearly review of boxes eligible for destruction
• Review of invoices for timely payment
• Assist in downloading/saving the closing files from Box.com from outside counsel
• Research and manage status of outstanding closing documents from closing law firms
• Gathering of property document requests for projects: Dispositions, Joint Ventures & Financing
• Extracting of Title Exception Documents from Title Commitments
• This includes Deeds, Easements, CC&R and Association documents that run with the properties (Average # 10-15 docs per commitment - Project Maple all need to be completed)
• Creating post-closing indexes of documents received by property level to be uploaded into the new DRM platform.
• Research the status of recorded mortgage release documents

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