Executive Assistant

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Executive Assistant

Wilmington, Massachusetts

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Full Time

|

$ 38 - $ 40 per hour

Wilmington, Massachusetts

Full Time

$ 38 - $ 40 per hour

April 01, 2024

|

Job ID: A1353458AN_1711982120

April 01, 2024

Job ID: A1353458AN_1711982120

Job Summary

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Our client, a company in the tech industry located north of Boston, is in search of an Executive Assistant. This is an onsite position Monday to Friday, 9am to 5pm, with an hourly rate of up to $40/hour depending on experience. The Executive Assistant will be providing support to the C-suite's administrative needs and closely collaborating with the existing Executive Assistant.

Responsibilities:

  • Coordinate logistical arrangements for assigned teams, including travel, expenses, complex calendar management, meeting scheduling, catering, and vendor coordination.
  • Offer administrative assistance, such as composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports.
  • Collaborate across departments and with other administrative personnel to facilitate interview schedules, team meetings, external vendor meetings, and customer interactions.
  • Manage the processing of expense reports.
  • Prepare meeting agendas and materials, ensuring all logistical details are in place for meeting days.
  • Provide front desk coverage when required.
  • Maintain accurate databases in collaboration with the travel provider.
  • Engage in ad hoc projects as required by Senior and Executive Leadership.

Qualifications:

  • A minimum of 5 years of progressive administrative support experience, with a strong focus on customer service.
  • Demonstrated ability to exercise sound judgment in a fast-paced, rapidly evolving enterprise environment with minimal supervision.
  • Commitment to maintaining confidentiality.
  • Self-motivated individual capable of multitasking and consistently following up on outstanding tasks.
  • Capacity to work effectively both independently and as part of a team.
  • Ability to remain composed and adaptable while managing shifting priorities and responsibilities.
  • Experience in a growing startup environment.
A1353458AN_1711982120

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™