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Our client, an investment company in Boston, is seeking a Temporary Analyst Assistant to join the team. This role will be responsible for providing back-up coverage, ad hoc support and project work as needed, primarily on the Investment Support Teams, and also on the broader Administrative Services Team. This position offers challenging work in a dynamic environment for a highly skilled administrative assistant who enjoys being a member of a team supporting a large group. The person in this role will generally be responsible for working the scheduled hours of 9:30 a.m. to 5:30 p.m., Monday through Friday, with flexibility to adjust hours to work earlier as needed. The ideal candidate should thrive in an ever-changing work environment and derive satisfaction in supporting others. There is possibility for extension or conversion in this role. This position can pay $25-35/hour based on experience and if this role goes permanent, it can pay 70-80k based on experience.

The ideal candidate for the role should possess the following characteristics and qualifications:

➢ Demonstrated ability to train, mentor and share expertise with team members

➢ Ability to adapt and demonstrate flexibility to work across multiple teams

➢ Willingness to take on changing administrative work based on the needs of the business

➢ Strong organizational and problem-solving skills

➢ Intermediate to advanced level Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

➢ Excellent and clear communication skills, both written and oral; strong command of English grammar and syntax

➢ Ability to work independently while at the same time work effectively in a collaborative structure with personnel throughout every level of the company

➢ Proven track record of success working collaboratively within a large team strongly preferred

➢ Thrive in a fast-paced, deadline-oriented environment, with the ability to multi-task and manage details

➢ Experience supporting teams of high-level investment and or real estate professionals is preferred, but not required

➢ Outstanding thoroughness, attention to detail, and accuracy in work product

Essential functions of this position will include, but are not limited to:

➢ Provide excellent administrative support and client service

➢ Provide back up support to all three investments teams for extended periods of time as business needs arise.

➢ Communicate and collaborate effectively with teammates to ensure continuity of work, and priority and completion of work, in order to ensure top notch, seamless support

➢ Screen and direct various communications, including answering and directing incoming calls, setting up conference calls, etc.

➢ Arrange international and domestic travel for analysts, completing frequent changes timely and accurately as needed

➢ Assist with calendar management, meeting arrangements, etc. for analysts

➢ Maintain various company databases, contacts, and filing systems

➢ Download, organize and distribute research from various websites and on-line research tools

➢ Document scanning, filing, and managing

➢ Process legal documents for signature

➢ Liaison between accounting and investment analysts for invoice processing.

➢ Prepare expense reports

➢ Draft various correspondences for analysts, as requested

➢ Other duties and projects as assigned

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