November 07, 2023|
Job ID: A1354539AN_1699365487
November 07, 2023
Job ID: A1354539AN_1699365487
Our client, an investment company in Boston, is seeking a Temporary Analyst Assistant to join the team. This role will be responsible for providing back-up coverage, ad hoc support and project work as needed, primarily on the Investment Support Teams, and also on the broader Administrative Services Team. This position offers challenging work in a dynamic environment for a highly skilled administrative assistant who enjoys being a member of a team supporting a large group. The person in this role will generally be responsible for working the scheduled hours of 9:30 a.m. to 5:30 p.m., Monday through Friday, with flexibility to adjust hours to work earlier as needed. The ideal candidate should thrive in an ever-changing work environment and derive satisfaction in supporting others. There is possibility for extension or conversion in this role. This position can pay $25-35/hour based on experience and if this role goes permanent, it can pay 70-80k based on experience.
The ideal candidate for the role should possess the following characteristics and qualifications:
➢ Demonstrated ability to train, mentor and share expertise with team members
➢ Ability to adapt and demonstrate flexibility to work across multiple teams
➢ Willingness to take on changing administrative work based on the needs of the business
➢ Strong organizational and problem-solving skills
➢ Intermediate to advanced level Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
➢ Excellent and clear communication skills, both written and oral; strong command of English grammar and syntax
➢ Ability to work independently while at the same time work effectively in a collaborative structure with personnel throughout every level of the company
➢ Proven track record of success working collaboratively within a large team strongly preferred
➢ Thrive in a fast-paced, deadline-oriented environment, with the ability to multi-task and manage details
➢ Experience supporting teams of high-level investment and or real estate professionals is preferred, but not required
➢ Outstanding thoroughness, attention to detail, and accuracy in work product
Essential functions of this position will include, but are not limited to:
➢ Provide excellent administrative support and client service
➢ Provide back up support to all three investments teams for extended periods of time as business needs arise.
➢ Communicate and collaborate effectively with teammates to ensure continuity of work, and priority and completion of work, in order to ensure top notch, seamless support
➢ Screen and direct various communications, including answering and directing incoming calls, setting up conference calls, etc.
➢ Arrange international and domestic travel for analysts, completing frequent changes timely and accurately as needed
➢ Assist with calendar management, meeting arrangements, etc. for analysts
➢ Maintain various company databases, contacts, and filing systems
➢ Download, organize and distribute research from various websites and on-line research tools
➢ Document scanning, filing, and managing
➢ Process legal documents for signature
➢ Liaison between accounting and investment analysts for invoice processing.
➢ Prepare expense reports
➢ Draft various correspondences for analysts, as requested
➢ Other duties and projects as assigned
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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