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Our client, an independent private equity firm based in Boston, is seeking a temporary administrative Assistant to join their team for the next 2-4 weeks! This role is full time, on-site in Boston Monday through Friday, from 8:30am to 5:00pm, and is paying between $25-30/hour based on experience. Interested and qualified candidates are encouraged to apply today!

Primary Responsibilities

• Assist in managing complex calendars - schedule, confirm and coordinate meetings internally & externally and with other Assistants across the firm
• Assist the Executive Assistants in scheduling and setting up regular top level meetings
• Assist in planning, scheduling, and coordinating Deal team Investment Committee Meetings
• Assist in planning and scheduling, and coordinating quarterly Partner meetings
• Help with scheduling Deal team reviews at year-end
• Plan, schedule, and coordinate Deal team dinners
• Work collaboratively across Advent business groups and within the Private Equity team, locally and internationally
• Interact and collaborate with external clients/business colleagues
• Coordinate with portfolio companies for supported individuals regarding meetings and information flow
• Make extensive travel arrangements, both international as well as domestic and prepare itineraries and expense reports
• Help prepare presentations using PowerPoint
• Work on various ad hoc special projects

Skills required (in addition to general administrative skills)

• Excellent communications skills - written and verbal
• Able to engage with people at all levels, likeable, and approachable.
• Strong skills in Word, Excel, and PowerPoint
• Ability to work independently and with minimal supervision, proactive in approach
• Must be able to assess situations and determine appropriate action
• Ability to handle highly sensitive, confidential, and non-routine information
• Comfortable working with people at all organizational levels
• Must be skilled at scheduling, highly organized, and possess a high attention to detail
• Ability to work well under pressure, must be flexible and adaptable
• High degree of integrity, professionalism, diplomacy, and discretion

Other requirements

• At least 3 years of experience as an Administrative Assistant in a professional services firm such as private equity or management consulting
• Four-year college degree
• Self-starter who takes initiative, displays good judgment, is reliable and dependable, and likes being busy

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