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Our client, a news company located in Boston, is seeking an Executive Assistant. This is a temp to perm opportunity and can compensate up to $35/hr. Qualified candidates are encouraged to apply today for immediate consideration!

Responsibilities:

• Develop and maintain positive working relationships with staff, internal and external partners, CEO, and Senior Leadership team.
• Provide comprehensive support services to the Editor-in-Chief, while always ensuring professionalism.
• Provide comprehensive calendar management, prioritize inquiries and requests, troubleshoot conflicts/changes, and make recommendations to ensure effective operations.
• Coordinate all aspects of internal and external meetings for committees and Board of Director meetings.
• Develop general communication and agendas, manage meeting set-up, take, and transcribe meeting minutes.
• Read, research and route correspondence.
• Compose emails/general correspondence at the direction of the CEO.
• Arrange travel and create itinerary.
• Accurately track and submit expenses for Editor-in-Chief.
• Develop and manage various business records and documents and produce reports as requested.
• Create/edit PowerPoint presentations.
• Maintain a high level of confidentiality and operate with a high degree of discretion.
• Coordinate projects and proactively identify areas of support and assistance.
• Receive, screen, and respond to incoming calls/mail/email.
• Other duties as assigned.

Requirements:

• Bachelor's and/or Associates degree preferred.
• Minimum of 3-5 years of demonstrated functional Senior Administrative Assistant / Executive Assistant experience and desire to continue in an EA role.
• Manage heavy and ever-changing calendars and email while prioritizing requests and responding in a timely manner.
• Exceptional interpersonal and communication skills (verbal and written)
• Ability to handle multiple tasks and to prioritize with proven attention to detail.
• Exceptional organizational and project management skills
• Strong attention to detail and highly organized
• Excellent decision-making and problem-solving skills
• Ability to work pro-actively is essential.
• Ability to work with changing priorities.
• Assist with coordination of personal and business-related travel arrangements, including flight, hotel, ground transportation and other reservations.
• Ability to work autonomously and to provide status reports efficiently & effectively.
• Personal errands - purchase items for office(s) and home(s) as needed and coordinate delivery.
• Events - coordinate internal meetings, external board related and family events.
• Maintain supplies for Executive suite including conference rooms, kitchen, Ownership, and primary Executive Assistant offices.
• Maintain a variety of files and records.
• Desire to work in a fast-paced environment with discretion and sound judgement.
• Demonstrated ability to handle privileged or confidential information with discretion.
• Excellent time management, organizational and customer service skills.

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