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Our client, a growth equity firm located in Boston, is seeking a temporary Executive Assistant. This is a temporary opportunity and can compensate up to $33/hr. Qualified candidates are encouraged to apply today for immediate consideration!

Responsibilities

• Calendar and expense management for a group of professionals
• Responsible for travel arrangements, domestic and international, and developing complex itineraries, and agendas to include all meetings, times, locations, air or train travel, and car service; Must have the ability to fill in all blanks when necessary
• Act as a point person when members of the team are traveling by responding to various inquiries in a timely fashion
• Arrange and coordinate meetings, venues, vendor management, room setup, prepare materials and arrange necessary audio/visual equipment
• Assist the Director of Administration with PSG events including but not limited to: Annual Meetings, CEO Conference, Holiday Party, Talent Development Initiatives, and process improvement initiatives
• Act as a member of the administrative team. This includes coordinating with and providing coverage for other assistants as needed
• Complete and ad hoc admin or project work as requested by professionals / team members

Qualifications

• 3-5 years' experience supporting a group of professionals/executives, ideally at a financial service firm
• Team player mentality
• Gives importance to group goals and participates accordingly
• Willingness and ability to be a backup to others on the administration team
• Ability to work independently but also have an energetic, responsive, "one team" mentality
• Adaptable / flexible
• Can manage and prioritize many conflicting priorities
• Adjust accordingly and design a suitable workflow
• Humble / no ego
• Positive attitude, irrespective of the nature of work o Demonstrate poise, professionalism, and discretion
• Tact / judgement
• Sound decision making and fair judgement skills o Refers to appropriate "chain of command" when necessary
• Strong attention to detail; highly organized, and excellent time management skills
• Communication skills
• Speaks confidently and sends clear messages that are easily understood
• Responds to stakeholders in a timely / professional manner

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