To Apply for this Job Click Here

Our client, an education program of the arts based in Boston, is seeking an Executive Assistant/Project Manager to support the Vice President for Education Outreach and Social Entrepreneurship. This role is hybrid in Boston, with full time hours from 9am-5pm, Monday through Friday, and is a temporary assignment for 3 to 6 months. It is paying up to $35/hour. Interested and Qualified candidates are encouraged to apply today!

Schedule Management & Administration:

• Proactively manage the VP-EOSE and committee calendars with a focus on leader, EOSE, and institutional partner priorities.
• Prepare leader(s) for meetings, ensuring agendas are prepared, communicated, and key leadership is involved.
• Provide administrative support for Advisory Board meetings, creating agendas, compiling reports, and recording minutes.
• Coordinate presentations and spreadsheets, ensuring materials are organized for review before scheduled meetings.
• Manage day-to-day tasks, including phone/email correspondence, document preparation, and record maintenance.
• Handle travel arrangements, shipping, office supply needs, and catering for the office of the VP-EOSE.

Communication:

• Ensure timely and accurate communications internally and externally on behalf of the VP-EOSE.
• Collaborate with key stakeholders to manage changing schedule priorities and communicate effectively.
• Support the VP-EOSE in stewardship and cultivation of constituents, including donors.
• Speak on behalf of and represent the leader in meetings when needed.

Project Management

• Implement best practices for project planning and execution, managing small and large-scale projects.
• Work collaboratively to determine tasks, recommend resources, and produce project documentation.
• Support grant writing and editing, research potential funding sources, and assist in the application and reporting process.
• Plan and execute events, including meetings, presentations, and social/team-building events.

Possible Additional Duties and Responsibilities:

• Collaborate with relevant campus departments, vendors, external persons, and organizations.
• Represent the EOSE and/or City Music at on and off-campus events as requested.
• Perform other related work as needed.

Knowledge and Skills Required:

• Bachelor's degree or equivalent certificate; 6-8 years of experience in project management or executive assistant role.
• Strong written, verbal, and interpersonal communication skills.
• Ability to manage multiple responsibilities and projects, make informed decisions, and work efficiently.
• Highly organized with attention to detail; ability to work independently and as part of a team.
• Familiarity with MS Office products, project management tools, and budget management.
• Positive, professional attitude with the ability to work some nights/weekends as required.

To Apply for this Job Click Here