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Our client, a real estate development company, is seeking an Administrative Assistant, to support the Head of Design and Construction and their team in their NYC office. The hours are 9am-5pm (flex for light OT) and this role is hybrid with four days in the office and one day remote.

Responsibilities:

• Manage complex calendars, resolving conflicts and adapting to last minute alterations
• Schedule meetings with internal/external stakeholders; create meeting agendas, take notes, and handle logistics
• Coordinate and organize events
• Proofread, answer, and compose routine correspondence
• Develop and maintain filing systems and documents
• Make travel arrangements and book flight/hotel reservations as needed
• Prepare and process invoices, expense reports, and department charges

Qualifications:

• Degree preferred
• 2-3+ years of team support
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint and Outlook)
• Comfortable navigating Yardi, Concur, and SignNow (or similar systems)

Compensation/Benefits:

• Up to $70-85K base depending on experience + OT + bonus
• 15 days PTO
• 100% company paid medical, dental, and vision
• 401K and pension plan
• Housing/parking discounts
• Wellness programs including gym discount
• Summer Fridays with early close 1pm
• Catered Wednesday lunch!

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