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Our client, a leading financial services firm in Midtown Manhattan, is seeking a long-term temp Administrative Assistant to work as the second admin to the firm's Chief Legal Officer. This role starts on 11/27, with a contract thru January 2024 (with potential to extend to February 2024). Must have experience supporting a high-level professional, preferably C-Suite level. This person must have demonstrated strong attention to detail, expert scheduling skills, very strong experience booking travel, and experience reconciling expenses. This role is fully onsite, Monday - Friday. Hours are either 7:30am-4:30pm or 8:30am-6:30pm - depending on the day (as this person will alternate with the first assistant). Need to be reachable after hours and weekends for urgent matters. Hourly pay rate is $50-55/hr DOE.

Responsibilities:

• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Gatekeeping/ Answering calls
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Monitoring and maintaining office equipment and inventory supplies

Qualifications: Our client seeks to hire individuals who are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate must have:

• Strong communication skills; high EQ
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and integrity
• Experience with coordinating travel arrangements
• An autonomous worker with strong follow-through skills
• Ability to build relationships with key players and management
• Extensive experience with Microsoft Office Suite & Concur for expenses

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