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Our client, a facility management firm, is seeking a Temporary to Permanent Accounting Administrative Assistant to support the Vice President of Finance and Accounting Management Team. This position will require 5 days in office while temping. Hours are 8:00am - 5:00pm. With flexibility for overtime.

Responsibilities:

• Manage, report and file department records, including team's schedule, attendance, and vacation calendar, amid all other necessary documentation that supports the accounting department.

• Function in department operating systems ensuring timely responses to incoming calls, mail and emails, including drafting written responses to all levels of management.
• Coordinate, schedule and facilitate meetings and presentations, including dates, agendas, meeting rooms and invites.
• Develop and organize financial statements reporting packages.
• Create and maintain client accounting contact list.
• Order supplies and equipment necessary for Accounting department productivity.
• Provide other administrative support as needed.

Qualifications:

• High School degree minimum. College degree preferred.
• Minimum of 3-5 years related experience in Accounting and Finance support is preferred.
• Proficient in Microsoft Office Suite systems, high comfort level leveraging reporting tools daily.
• Exceptional communication skills, both verbal and written.
• Excellent facilitation, and interpersonal skills, with the ability to liaise positively with all levels of management.
• Strong analytical, organizational, and problem-solving skills.
• Professionalism and discretion along with excellent prioritization skills.
• Bilingual in Spanish preferred

Compensation:

• DOE up to $25/hr

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