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Financial Services firm in Midtown, Manhattan is looking to hire a Temporary Administrative Receptionist. Note this will be one of three receptionists at the front desk. The ideal candidate will have previous office experience and a can-do attitude. Day to day the receptionist will answer phones, greet visitors, manage conference rooms, handle mail and other ad hoc projects as needed. You will work closely with the Global Head of Facilities to help with scheduling, some travel and expenses. Must be a team player and willing to chip in as needed, have great MS Office skill, Word, Excel and Outlook and 6 + months of office experience in a similar, fast paced environment. Hours are 8am - 5pm but should be flexible til 6pm if needed.

Responsibilities:

• Manage 20+ conference rooms; including troubleshooting last-minute conflicts, in-person and virtual meeting set-ups, and tidying space after meetings conclude
• Enter office visitors into security; greets visitors and manages their time throughout office; includes providing refreshments, directions, and ad-hoc assistance
• Creates FedEx labels and organizes messenger services, and works alongside Facilities team to log and distribute packages
• Provides Administrative support for the Global Head of Facilities and coverage to assistants when they are out of office and maintains expense reports and travel bookings for junior Investment Professionals

Requirements:

• Strong organizational skills and a proven ability to multi-task in a fast paced, dynamic environment
• Professional demeanor: ability to maintain composure at all times
• Team-player; works well alongside other members of Reception and Facilities team
• Self-starter with a track record of driving results
• Willingness to provide assistance on ad-hoc projects as they arise
• High EQ, strong interpersonal skills and the ability to build trust with / influence colleagues and business leaders

Compensation/Benefits:

• 23hr - 25hr DOE

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