Administrative Assistant

Beacon Hill - Job Details
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Administrative Assistant

New York, New York

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Full Time Temporary/Contract

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$ 35 - $ 38 per hour

New York, New York

Full Time Temporary/Contract

$ 35 - $ 38 per hour

February 06, 2024

|

Job ID: A1363459NY-Temp_1707235154

February 06, 2024

Job ID: A1363459NY-Temp_1707235154

Job Summary

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Investment firm located in Midtown, Manhattan is seeking to hire a Temp Administrative Assistant to provide coverage to the Private Capital Advisory Team. This position will start ASAP, hybrid (Tuesday - Thursday onsite, Monday and Friday remote). Hours 9am-5/5:30pm, availability for OT as needed. Role covers a 5 month maternity leave.

Responsibilities:

  • Anticipate and resolve potential scheduling / logistical conflicts with an appropriate sense of urgency and professionalism
  • Maintain calendars and respond quickly/accurately to email correspondence
  • Book travel/transportation, conference rooms, hotel stays, and other logistics related to travel
  • Ability to liaise frequently with other departments within the firm to coordinate conference calls, meetings as well as troubleshoot daily issues for team that is being supported
  • Provide additional administrative support including copying, filing, scanning, printing, preparing materials for internal meetings, setting up video conferences, booking conference rooms, ordering food/drinks, etc.
  • Support a wide variety of employees and departments depending on current assignment/placement
  • Participate in various ad-hoc projects and perform other duties as assigned

Qualifications:

  • 3+ years administrative experience in a corporate setting.
  • Excellent communication skills and ability to develop strong working rapport with employees at all levels of the firm
  • Punctual, organized and extremely detail-oriented
  • Superior communication skills, both verbal and written
  • Proficiency in Microsoft Office (especially Outlook, Excel, PowerPoint and Word)
  • Sound judgment - knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriate

Compensation

  • $35-$38/hour pay DOE
A1363459NY-Temp_1707235154

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™