Administrative Assistant Property Management

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Administrative Assistant Property Management

Boston, Massachusetts

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Full Time

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$ 24 - $ 24 per hour

Boston, Massachusetts

Full Time

$ 24 - $ 24 per hour

February 12, 2024

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Job ID: A1364083EB_1707761744

February 12, 2024

Job ID: A1364083EB_1707761744

Job Summary

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Our client, a non-profit based in Boston, is seeking an Administrative Assistant to join their team and assist the Property Management Administrator. This role is onsite in Boston, offers free parking, is full time hours Monday through Friday, temporary with permanent potential, and is paying up to $24/hour based on experience. Interested and qualified candidates are encouraged to apply today!

REQUIRED
* Minimum of five (5) years' experience as an administrative assistant to senior leadership
* Experience in prioritizing tasks and meeting deadlines in a fast-paced environment
* Excellent organizational skills, attention to detail, and ability work on multiple projects at once
* Experience providing customer facing services to a vulnerable and distressed population
* Demonstrated ability to manage multiple competing priorities
* Superior verbal, written, and interpersonal communication skills are essential
* Strong data management and analytic abilities
* Experience in maintaining confidential records and information
* Excels in a team-oriented environment
* Superior ability to problem-solve
* Ability to assess and recommend improvements to processes
* Visual data design competency
PREFERRED
* Experience writing policy and procedures
* Project Management experience
* Excellent presentation skills
REQUIRED
* Ability to sustain energy in a sometimes-stressful environment
* Occasional long periods of sitting
* Ability to access other locations within and outside the organization
REQUIRED
* Excellent information-gathering, analysis and problem solving skills
* Demonstrated integrity, flexibility, professional judgment and collaborative approach to work
* Ability to work independently and take initiative
* Good judgment and good sense of humor
* Ability to be successful in a busy, fast paced work environment while maintaining a very pleasant, courteous and professional manner with staff, guests and the public
* Energetic, enthusiastic and collegial
* Experienced in critical thinking and problem-solving
* Committed to the mission, goals, and work of the company

ADMINISTRATION
* Responsible to accurately and efficiently manage requests for information and assistance from the public and from staff
* Audit tenant files and resolve any problems identified
* Develop and maintain filing system, and schedule of inspections and unit showings
* Accurately and efficiently answer phone, take messages and meeting notes.
* Complete administrative tasks in a timely manner meeting assigned deadlines.
* Obtain and distribute daily Occupancy and Vacancy data.
* Work to support general portfolio of Supported Housing - Property Management operations including organizing, updating, filing and distributing policy and procedure, program goals, contracts, grants, and memorandums of agreement.
* Assist in managing inventory of unit supplies and unit keys
* Provide support and coordination at various internal and external meetings.
* Assist in preparation of presentations.
* Effectively work with internal and external stakeholders.
* Streamline, align, and maintain electronic processes, operations and procedures to improve the management of grants, contracts and audits for the portfolio.
* Create and draft impactful progress reports.
* Provide project management support to the Property Management team as assigned by the Property Management Administrator
* Perform other additional assignments or projects as requested/directed by supervisor.

A1364083EB_1707761744

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™