Executive Assistant

Beacon Hill - Job Details
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Executive Assistant

New York, New York

|

Full Time Temp to Hire

|

$ 115,000 - $ 115,000 per year

New York, New York

Full Time Temp to Hire

$ 115,000 - $ 115,000 per year

May 29, 2024

|

Job ID: A1368953NY-Temp_1717007194

May 29, 2024

Job ID: A1368953NY-Temp_1717007194

Job Summary

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Venture Capital group located in Midtown, Manhattan is seeking to hire a Temporary to Permanent Executive Assistant to support one of the firm's Partners. This position will start ASAP, require 4 days in office with one day remote. Hours are 9:00am-5/6:00pm with availability for OT as needed.

Responsibilities:

  • Manage key systems and processes for G9 Ventures: CRM (deal pipeline, portfolio, and network), contacts, website, communications, document storage, etc.
  • Manage calendar and email inbox, including liaising with Family Office team on personal calendars and communications
  • Schedule meetings across multiple time zones with busy executives, other assistants, and large groups
  • Coordinate travel arrangements, including booking flights, hotels, and other accommodations
  • Work closely with Family Office team to manage in-office meals, meetings, and events for G9 Ventures investment team
  • Lead internal and external communications and PR, including working with outside agency to streamline all components of the G9 Ventures brand (e.g., all digital and social media)
  • Assist event coordinators in planning G9 Ventures Summit and other events throughout the year
  • Proactively take on additional responsibilities to free up investment partners' time so they can focus on portfolio and deal work
  • Work with other key stakeholders on ad hoc projects
  • Complete personal tasks on ad hoc basis

Qualifications:

  • Bachelor's degree with 2+ years of relevant work experience
  • Proficiency in Microsoft Office, Google Suite, and Notion
  • Outstanding verbal and written communication skills
  • Excellent interpersonal skills
  • High degree of comfort working with a small team in an entrepreneurial environment (there is no playbook for this role)
  • Self-starter who can manage a variety of concurrent projects autonomously
  • Very proactive worker who can anticipate needs, identify issues, and come up with creative solutions
  • Positive individual with a no task is too small mindset

Compensation/Benefits:

  • Up to $115k total compensation DOE
  • Excellent benefits
A1368953NY-Temp_1717007194

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™