Academic Affairs Coordinator

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Academic Affairs Coordinator

Boston, Massachusetts

|

Full Time

|

NA

Boston, Massachusetts

Full Time

NA

March 26, 2024

|

Job ID: A1369492PB_1711469309

March 26, 2024

Job ID: A1369492PB_1711469309

Job Summary

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  • Responsible for managing the review and approval flow of faculty actions paperwork (including, e.g., initial appointments, re-appointments, non-reappointments, and retirements) requiring Provost approval.
  • Resolve any discrepancies pertaining to faculty appointments and promotions.
  • Assist with visa paperwork and ad hoc projects, as needed.
  • Act as the contact for all non-compensated appointments.
  • Provides specialized administrative support for the Faculty Affairs Office, including organizing new faculty orientation, maintaining faculty files, maintaining webpages and forms, educating school contacts on practices and procedures, scheduling and logistics support for faculty meetings, search committee meetings and Academic Affairs Committee meetings and responding to ad hoc requests.
  • In collaboration with the Dean's Office and the Finance and Administration Office, prepare required offer documents for all faculty recruits, revise documents as needed, ensure documents are correct, obtain signatures and save executed documents centrally.
  • Coordinates faculty search activities including advertisement; schedules and coordinates candidate visits; travel and lodging arrangements; and faculty meetings.
  • Support the academic component of the school including, course scheduling/planning, submits final exam data, coordinating faculty office hours, degree revision, and organizing student evaluations.
  • Provide checklists, instructions, and frequent status updates.
  • Leads faculty file digitization effort, including the training and supervision of a student employee.
  • Coordinates content management process for faculty related policies and manages documentation and distribution process; creates and maintains handbooks, guides, orientation handouts and other documents in print and digital/online formats.
  • Assist with communications, organizing student evaluations, updating various databases, and supporting faculty members.
  • Assisting Pardee School staff, as assigned, for major School events and activities.
  • Support all purchasing for faculty, including all computers, research and teaching related equipment, books, etc. Manage Amazon Business account for all faculty, approve purchases, and reconcile statements.
  • Other duties as required.

Knowledge/Skills/Abilities Required:

  • Bachelor's degree with 2 to 5 years of work experience required.
  • 1-2 years of faculty affairs and/or academic planning experience.
  • Requires a high-level of proficiency in using technology to support complex administrative functions through word processing, and spreadsheets.
  • Must have higher education experience.
A1369492PB_1711469309

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

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