Senior Administrative Assistant

Beacon Hill - Job Details
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Senior Administrative Assistant

New York, New York

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Full Time Temporary/Contract

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$ 50 - $ 50 per hour

New York, New York

Full Time Temporary/Contract

$ 50 - $ 50 per hour

March 19, 2024

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Job ID: A1370477NY-Temp_1710870274

March 19, 2024

Job ID: A1370477NY-Temp_1710870274

Job Summary

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Consulting firm in Midtown Manhattan seeks to hire a Temporary Senior Administrative Assistant to support the Co-Head of the Americas and their team. This role will start ASAP and will go until December 2024 with flexibility to extend and has permanent potential. This position will require 5 days in office and flexibility to monitor email over the weekends. Hours are 8:30am - 5:30pm with availability for OT. Pay rate is up to $50/hr DOE.

Responsibilities:

  • Support business leaders at the executive level.
  • Manage complex calendaring, prepare business travel itineraries, process expense and time reports for assigned executives.
  • Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.
  • Special projects supporting your clients which includes preparing board meeting materials for internal and/or external meetings while working collaboratively with others to solicit information and deliver results.
  • Handle sensitive and urgent information from clients, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests.
  • Act as point of contact among executives, employees, clients and other external partners.
  • Balance multiple priorities by considering risk, importance, urgency, political impacts, and other linkage. Assimilate unfamiliar issues rapidly, anticipate and resolve potential problems.
  • Manage general follow-up and generating reminders to effectively meet deadlines and commitments.
  • Planning and management of technical and logistical support services to ensure seamless execution of internal and external events.
  • Create and edit correspondence, invoices, engagement letters, and PowerPoint presentations.
  • Perform back-up support for other admin professionals and front desk reception.
  • Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities.

Qualifications:

  • Degree highly preferred.
  • 5+ years of experience supporting a C-suite executive.
  • High level of accuracy and attention to detail with excellent proofreading skills.
  • Exceptional customer service and interpersonal skills; experience working with executives and board members preferred.
  • Self-starter who can anticipate needs and demonstrate exceptional common sense, intelligence, and judgement to effectively and efficiently complete tasks and solve problems.
  • Effective written and verbal communication skills in English with the ability to interact with stakeholders at all levels.
  • Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Experience with Diligent Boards or similar highly preferred.
  • Ability to work well under pressure and maintain an executive presence in a fast-paced, dynamic environment while meeting deadlines and responding to urgent situations.
  • Proven organizational and time management skills with the ability to prioritize and manage multiple projects simultaneously.
  • Ability to be discreet and handle extremely confidential, sensitive information.
  • Willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
A1370477NY-Temp_1710870274

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™