Assistant Commercial Property Manager – 50K – 60K

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Assistant Commercial Property Manager – 50K – 60K

Charlotte, North Carolina

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Full Time

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$ 50,000 - $ 60,000 per year

Charlotte, North Carolina

Full Time

$ 50,000 - $ 60,000 per year

March 20, 2024

|

Job ID: A1370662CLT_1710946985

March 20, 2024

Job ID: A1370662CLT_1710946985

Job Summary

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Commercial Assistant Property Manager - 50K - 60K

The Assistant Property Manager will assist the Property Manager and Senior Property Manager in the management and supervision of property management services. The main areas of responsibility will be day to day oversight and support of all property management, property administration and tenant service requests including supervision of third-party service vendors providing commercial property management services.

What you'll be responsible for:

Operations and Vendor Services Administration

  • Assist the Property Manager in the day-to-day supervision and administration of the following service vendors, including but not limited to the following.
  • Janitorial services: Daily and nightly routine services, carpet cleaning, and any specialty cleaning. This includes weekly building inspections before and after normal business hours.
  • Elevator and escalator systems: Assist the Property Manager in conducting routine evaluations of the performance of the systems, follow up on outstanding preventative maintenance tasks, follow up on annual elevator audits to ensure vertical transportation quality and that all installation and operation of elevators and escalators are compliant with state regulatory codes.
  • Interior and exterior stone: Metal and wood maintenance.
  • Waste management and recycling programs: Keep detail records of diversion rates.
  • Pest control: Ensure that services, practices, and treatments are rendered in a sustainable and responsible manner.
  • Interior and exterior landscaping: Conduct routine inspections and oversee installations of seasonal color.

Service Contract and Claims Administration

  • Monitor, at the direction of Property Manager, the scope and terms of all service contracts to ensure agreements are current and reflect actual practices.
  • Launch contract related workflows.
  • Assist, as directed, in the reporting, communication, and documentation of all insurance claims.
  • Track Incident Reports/End of Shift Reports in the security related Perspective database and follow up on reported operational issues.
  • Coordinate, as directed, with property management, engineering, and security teams to collect information on incidents or claims and follow up as needed to resolve claims.
  • Assist in drafting agreements as requested and directed by Property Manager or Senior Property Manager.

Building Inspections and Help Desk Support

  • Conduct daily inspections of primary common areas including the building lobbies, exterior plazas, and main levels of the parking garage to ensure these areas are maintained to the highest levels of cleanliness, maintenance, and temperature control.
  • Submit work order requests for any deficiencies observed during routine and one-off inspections. Follow up on work orders as needed to verify completion of items.
  • Review Work Order reports at the end of business day and check on any outstanding items to ensure compliance and client satisfaction.

Project Management and Administration

  • Assist Property Manager or Senior Property Manager as directed in the following areas of project management, building construction projects, and tenant upfits. Core duties include the following:
  • Maintain proper documentation of all construction activity, including construction drawings, tenant correspondence, contracts, and related purchase orders, permits and certificates of occupancy.

Building Information and Database Management

  • Manage paper files, including current and archived leasing files, project files, and building drawings to minimize file size and to ensure conformity to established filing processes.
  • Assist the Property Manager as directed in their role as SharePoint Site Administrator.

Financial Administration

  • Assist in the preparation of building operating expense budget and capital budget.
  • Serve as coder in the accounts payable/receivable processing to include the creation of purchase orders that accurately conform to the terms of existing service or project agreements or proposals, ensure proper coding of purchase orders, and monitor budget variances. Adhere to all deadlines and accounting principles.
  • Assist in monthly budget variance analysis and forecasting duties. Assist with accounts payable process in accordance with divisional and corporate guidelines.

Tenant Relations & Lease Review

  • Serve as main point of contact for any requests or questions by tenants related to Building Amenity Center. Proactively respond to all requests. Have a thorough knowledge of all audio visual equipment, rules & regulations, and any billable charges related to space.
  • Coordinate amenity spaces for tenants. Help plan, as requested, any building managed or tenant managed events in space.
  • Proactively inspect tenant and common areas to ensure highest quality of service delivery by PM team; serve as point person to resolve all requests and complaints as quickly as possible.
  • Assist the leasing team, when directed by the Senior Property Manager, in marketing the property to prospective tenants, including preparing vacant spaces to show and enhance common areas and amenities.
  • Assist with the review, interpretation, and enforcement of tenant leases. Read all leases to understand specific obligations of the landlord and each tenant.
  • Assist the Accounting Department as needed, by checking lease terms as reflected in rent roll and Accounts Receivable, and with the collection and review of Certificates of Insurance.
  • Assist Accounting Department in keeping all stacking plans current and accurate.
  • Establish and maintain relationship with primary tenant contacts and work to resolve complaints as needed.
  • Participate, and take lead as directed, on tenant relations activities, events, information flyers and meetings as needed.
  • Coordinate with other building departments including Engineering, Administration, Accounting, Security, and Parking to ensure information is shared and activities are properly coordinated.

What we need from you:

  • A Bachelor's Degree in real estate, business, construction, or a related field from an accredited college or university is preferred.
  • One to five years or more of professional commercial real estate experience, preferably in a commercial real estate management environment, or an equivalent combination of education and experience.
  • The following credentials are desired for this position: RPA or CPM designation; LEED Accredited Professional (AP) or Green Associate (GA); North Carolina Real Estate Broker's license. Candidates are not required to possess such credentials as a condition of hire but must be willing to pursue these as part of the training required for the position. Membership in BOMA or IREM is encouraged.
  • Must have a high degree of proficiency in computer technology and applications typically used in real estate management such Microsoft Office Suite, accounting software, work order systems, and other technology tools.
  • Experience with Yardi Accounting Software preferred.
  • Must have a solid grasp of financial and mathematical practices commonly deployed in the real estate industry such as budgeting, variance reporting, capitalization, amortization, BOMA space measurement, commercial operating expense gross ups, rent allocations, and other mathematical concepts involving addition, subtraction, division, multiplication, fractions, percentages, ratios, and proportions.
  • Must have excellent communication skills, both verbal and written.
  • Must have strong teamwork skills and be able to motivate others, instill confidence in teammates and customers alike, and provide corrective direction effectively.
  • Ability to effectively communicate with superiors, vendors, tenants, various property management personnel and the public.
  • Ability to read, write, analyze, and interpret contracts, leases, construction drawings, financial reports, and legal documents.
  • Must have a superior grasp of the English language and be able to use and apply advanced language principals involving grammar and punctuation.

What we have to offer:

  • Medical, Dental, & Vision Insurance
  • Flex Spending & Dependent Care Accounts
  • 401(k) Retirement Savings Plan
  • Paid Vacation & Holidays
  • Paid Leave of Absence Options
  • Paid Maternity & Paternity Leave
  • Tuition Reimbursement
  • Employee Assistance Program
  • Employee Wellness Program
  • Gym Membership Discounts
  • Mentorship Programs
A1370662CLT_1710946985

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™