Part-Time Rentals and Bookings Manager

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Part-Time Rentals and Bookings Manager

Brooklyn, New York

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Full Time Part Time

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$ 22 - $ 22 per hour

Brooklyn, New York

Full Time Part Time

$ 22 - $ 22 per hour

March 26, 2024

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Job ID: A1370917NY-Temp_1711458942

March 26, 2024

Job ID: A1370917NY-Temp_1711458942

Job Summary

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Performing Arts Center in Brooklyn is seeking to hire a long-term Temporary Part-time Rentals & Bookings Manager for an open-ended assignment. The start for this role is ASAP and must commit for a minimum of 6 months. You will work a total of 20 hours per week. This role is in office 2 days/week, Tuesday and Thursday, from 9am-6pm with the remaining 4 hours up to discretion of the manager. Must be flexible to take on more days/hours if need be. Hourly rate up to $22/hr DOE.

Responsibilities:

  • Manage and support the sales, lead generation, prospecting, research, and vetting process for leads/inquiries of rentals and bookings
  • Maintain and own Rentals Pipeline and Tracker
  • Field incoming inquiries and ensure all necessary information is obtained from prospective clients; manage the events inbox
  • Maintain process-integrity in the evaluation and vetting of rental inquiries, including cross-referencing internal calendars, venue availability, staff capacity, and budget parameters
  • Work with GM to maintain accurate calendar/pipeline of rentals
  • Coordinate with GM to conduct walk-throughs, create event budgets, and negotiate with clients
  • Continue to develop and enhance booking relationships with agencies
  • Continue to develop and secure private screenings and premieres with Studios
  • Maintain client relationships throughout the end-to-end rentals process
  • Support Director in scheduling calls with clients, communicating needs to internal teams (GM/Production), and following-up with clients in a timely manner
  • Under guidance of Director, research and identify new opportunities to engage and attract new business
  • Develop strong relationships with internal stakeholders across the organization, including General Management, Programming, Production, Security, Marketing, and Box Office

Experience:

  • Bachelor's degree, or equivalent work experience
  • Minimum 3+ years Event Sales experience, preferably for a large venue (not restaurant)
  • Knowledge of and proficiency in Microsoft Office Suite and the Internet
  • Excellent oral and written communication skills in various formats with a variety of personalities
  • Excellent multitasking and project management skills
  • In depth understanding of financials and forecasting to ensure private event sales bookings are accurately priced with appropriate sales & demand
  • Experience managing budgets and working cross-functionally to deliver an exceptional experience for constituents
  • Demonstrate ability to effectively manage external stakeholders
A1370917NY-Temp_1711458942

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

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